A new system for human resources and payroll information at Franklin & Marshall College will soon eliminate various payroll and other paper documents and make it easier for employees to manage information online.
Beginning Dec. 16, a streamlined system for F&M's human resources and payroll data will allow employees to submit hourly timesheets online and track pay stubs, vacation days, sick days and other leaves. Employees -- and students who hold on-campus jobs -- will access the system through Inside F&M, a new Web portal that will contain information about academic life and campus services at F&M.
The new system for human resources and payroll is the latest milestone for Project BOOST, F&M's Enterprise Resource Planning Project that launched in January to upgrade software systems managing student and academic information, human resources, finances and admission.
The new human resources and payroll module will save paper, streamline processes, and allow new functionality for employees to be rolled out over the next year, said Associate Director of Human Resources Laura Fiore.
"This is a win for F&M employees," Fiore said. "Electronic timesheets will save everyone time and effort. And in one place, people will be able to view their pay information and see exactly where they stand at all times with vacation hours, sick hours, and other leave balances. It also gives us the ability to roll over a portion of unused vacation time as of June 30, 2014 to roll over to the next fiscal year."
Senior Business Systems Analyst Melanie Griffin, who is working closely with Fiore as a member of the BOOST implementation team, said the new system will allow offices to work together more efficiently.
"The existing process is fragmented, and there is information everywhere," Griffin said. "Some employee information is in human resources, some is in the payroll office, and some is in the provost's office. In the future, one input of information is all we'll need. The impact across campus will be significant."
Fiore and Griffin said the system will make it easier, for example, to enter information on new employees joining the College. The current process includes the signing of numerous papers by the employee, followed by data entry in human resources and the transfer of the paperwork to several other offices on campus.
With the launch of the new system, the College is moving to a bi-weekly pay schedule for exempt professional staff employees beginning in January 2013. Non-exempt employees (those who fill out timesheets) will remain on a biweekly pay schedule, and members of the faculty will remain on a monthly pay schedule.
The BOOST implementation team will host six demonstration sessions in November for F&M employees who wish to learn about the new human resources and payroll system. The sessions will be held Nov. 6-8 and Nov. 13-15 in the Booth Ferris room of Steinman College Center at a time to be announced.
In addition to Fiore and Griffin, the human resources and payroll implementation team includes Director of Human Resources Nancy Eshleman; Human Resources Administrator Peggy Waddle; Human Resources Administrator Mary Sakellaris; Human Resources Coordinator Denise Helm; Payroll Coordinator Denise Orrison; Student Payroll Coordinator Lori Few; Business Office Manager Dianna Zimmerman; Administrative Assistant for Faculty Recruiting Patricia Hollister; and Senior Associate Director of Financial Aid Varo Duffins.
The website for Project Boost provides more information about available training and the implementation schedule of the two-year project.