1. Incoming first-year students who are “work aided” (students who have Federal Work Study in their financial aid package) will be provided with an assigned placement for on-campus employment by the College.
2. Students do not have to accept their assigned placement (see #10 through #13 below).
3. As early as August 15, work aided, first-year students will receive notification via mail and/or email regarding the on-campus department of their assigned placement.
4. Work aided, first-year students will be placed with a department, and departments will then place students in appropriate job positions.
5. Students who wish to accept their assigned placement are expected to contact their placement department and/or the contact person in that department, if a contact person is indicated on the notification.
6. Contact with the placed campus department, i.e., potential employer, must be made by the student from the student’s F&M email address: firstname.lastname@example.org.*
7. Students should make this contact as soon as possible after receiving their assigned placement, but will be expected to make the contact on or before August 31 in order to secure their assigned placement.
8. This is the first year that the College is utilizing this approach.
9. Assigned placements will be made randomly by the College. There are no exceptions to this.
10. Should students wish to decline their assigned placement, they may decline the assignment via email from their F&M email account. The email must be sent to the Office of Financial Aid () as well as to their contact person in the department of their assigned placement, if provided. All F&M email addresses are formatted: (Note: Students with names that are more common with other students’ names may have an email address that differs from the standard format. The College will, well before matriculation, have notified all students of their F&M email address; so please take note.)
11. First-year students, work aided or non work aided, are not required to have an on-campus job.
12. Students who do not email their assigned department of placement to neither accept nor decline their placement on or before August 31 will have forfeited their assigned placement.
13. First-year students who decline or forfeit their assigned placement in order to work elsewhere on campus or not at all forfeit that placement and are no longer guaranteed a placement for an on-campus job.
14. College policy is that students who are non-work aided* (see exception below) may not be hired into a College Funded campus job until October 1 or until notification is provided to campus employers from the Student Employment Group (SEG), whichever comes first. Non-work aided students may, of course, apply for a College Funded campus job as early as they wish to do so. Non-work aided students, when applying for any campus job, prior to October 1, should be forthright in letting their potential employer know that they are non-work aided.
* If a department wishes to hire a non-work aided student prior to October 1, into a College Funded campus job, that non-work aided student must have worked and been paid by the same office/department in the same job during the prior spring employment period (Spring 2013 for the 2013-14 Academic Year). Non-work aided students who worked only in the prior Fall employment period or only in the prior Summer employment period are not eligible for this exception.
Non-work aided students who are returning to the same job in the same office/department where they worked and were paid the prior spring semester may be rehired into their same job in that same office/department and may begin working in that role as early as the first day of the Fall employment period (last Sunday in August). Non-work aided students who are being considered for hire into a new job position may not be hired prior to October 1.
IMPORTANT: All students, work aided and non-work aided, who have an intent to work on campus are required to complete Federal government forms I-9 and W-4 in order to be eligible for work. These Federal government forms must be completed on or before the student's first day of work. The I-9 (USCIS Form) requires specific, ORIGINAL documents to be presented to the College representative in the Student Payroll Office located in the Business Office on Race Avenue in order for the forms process to be considered complete. Students may satisfy this requirement with an unexpired U.S. Passport. Otherwise, students may present other forms of ID in specifically defined combination: a valid F&M ID card or a valid driver’s license (one of your choice) AND an original Social Security card or original birth certificate (one of your choice). A complete list of acceptable documents can be found at http://www.uscis.gov/files/form/i-9.pdf. Students have an opportunity to complete this process during the Beginnings orientation program in May, during the first day of Orientation in August (Move In Day), or at any time prior to beginning work on campus.