The Lingo You Need to Understand in Order to Work on Campus 

College Work Option (CWS) - An institutional need-based employment program for aided U.S. citizens and non-U.S. citizens. College Work Option aligns similarly with the policies and procedures of the Federal Work Study program. 

College Funded Jobs - Campus-based student jobs where funds used to pay the student are provided by a budget allocation to the department from the College. College Funded Jobs coincide with the work aid provided in a student's need-based financial aid package.  College Funded Jobs are paid at the College's standard hourly wage, or Federal Minimum Wage. Students may work up to 10 hours per week across all College Funded Jobs in which they work in that week.

Department - An administrative or academic office on campus. Nearly all departments on campus hire students as employees in some capacity.

Department Funded Jobs - Campus-based student jobs where funds used to pay the student are from the department's own private budget funds. Department Funded Jobs do NOT coincide with the work aid provided in a student's need-based financial aid package. Department Funded Jobs are paid at least the College's standard hourly wage, or Federal Minimum Wage, but may be paid at higher wages, as determined and at the discretion of the department. Students may work up to 20 hours per week in Department Funded Jobs, provided they work in no other College Funded Jobs.

Direct Deposit - A method of payment between the College and student employees where student paychecks are deposited electronically into a student's bank account.  Direct deposit is the preferable method of payment by the College.

Federal Work Study (FWS) - A federal need-based aid program for eligible, aided students.  Students are offered Federal Work Study as part of their overall financial aid package. Federal Work Study students work on campus in a campus department/office for up to 10 hours per week.

Financial Aid Package - The combination of need-based financial aid offered to a student by the College via the Office of Financial Aid. Students who have completed both the FAFSA and CSS Profile applications and are eligible for need-based and non need-based aid will receive a financial aid package.

Handshake - Handshake is F&M's job and internship database, and houses all of OSPGD's resources and mentorship database.

New Hire Documents - The New Hire Documents must be completed no later that a student's first day of work. These forms are: I-9, W-4, and the Certificate of Residence. Addition form information is available on the Human Resources Website. The New Hire Documents are completed through Human Resources located in College Square.

Non-Work Aided Student - For the purposes of the student employment campus-based program, a non-work aided student has NOT been packaged with "work" as part of a financial aid package. 

Open Hire Date - This is the date when jobs will open up to the entire campus and all students may begin working or students may begin working a second job, if they have only one job. The Open Hire Date is not a set date and will be announced each year after all work-aided students have had ample opportunity to obtain employment. The campus will be notified via email when the Open Hire Date has been determined.

Policies and Procedures - The regulations of the student employment program

Skilled Jobs – Skilled jobs are positions that require special skills, certifications, or academic achievement. Examples of skilled jobs include, but are not limited to, lifeguard, EMT, First Aid certifications, tutors, lab assistants, research assistants. The determination of a job as being a skilled job is completed by the Student Employment Group (SEG). 

Supervisor - The faculty or professional staff person(s) in a campus department/office who oversees student employees.

Student Employment Authorization Form (SEAF) - An online form submitted by a supervisor upon hiring of a student.  The SEAF lists the student's name, supervisor's name, office/department of the job, job title, dates of hire, number of hours per week, etc.  The SEAF needs to be completed and submitted online to the Office of Financial Aid no later than the first day of employment.

Work Aided Student - For the purposes of the student employment campus-based program, an aided student that has been packaged with a "work" component as part of their financial aid package provided by the Office of Financial Aid.  Work aided students may have either Federal Work Study or College Work Option as part of their aid award.