Franklin & Marshall College Franklin & Marshall College


It is the policy of the College to reimburse members of the faculty and professional staff for their own reasonable, necessary, and authorized business-related expenses. This policy applies to employees of the College who travel on authorized College business or who incur other pre-authorized expenses on behalf of the College.  The Business Expense Reimbursement Policy is available by clicking the link below.  Also provided below is a pdf of the Expense Reimbursement Form.

Taxpayer Indentification Number Information

We are required by law to obtain a tax identification form from each vendor in order to disburse a payment.  Failure to provide this information could result in a federal tax withholding as dictated by IRS code, and also all applicable state withholding and penalties.   Below is a .pdf of Form W-9, Request for Taxpayer Identification Number and Certification, provided by the Internal Revenue Service.  In accordance with IRS regulations, this form must be completed and submitted with the initial request for payment in order for the payment to be disbursed.    If you have questions regarding this form, you may contact the Business Office, or the Internal Revenue Service.

Form 990 Public Disclosure Document

Form 990 is used by tax-exempt organizations to provide the IRS with the information required by section 6033 of IRS code.  In keeping with these IRS requirements, we provide the Form 990 for Franklin & Marshall College for public inspection. Requests for copies should be directed to the staff of the Business Office at P. O. Box 3003, Lancaster, PA 17604-3003, or by calling (717)291-3927.

Account Numbering Structure

The recording of expenses is an integral part of maintaining departmental budget and expense information.  Using the Guide to Expense Account Numbers provided in the download (filename glexpacctguide) below will enable the user to correctly code expenses to the proper object code for the department budget.  Questions should be directed to the Assistant Controller at (717)291-4215, or to the Financial Accountant at (717)358-4563.

Universal Certificate of Residence for Employees

Per Act 32 of 2008, Employers are required to have the Certificate of Residence completed by each current employee, each new employee, and by each employee whenever their residence address changes. 

The information on the form is needed by the employer to determine the correct municipality and school district where the employee is domiciled and the Political Subdivision Code for the domicile address.  This information is necessary for the employer to determine the correct earned income tax withholding rate.   The completed certificate also provides the date when the employee moved to a new domicile address.

Additional information about this form is available at the Lancaster County Tax Collection Bureau's website

  • Lancaster County Tax Collection Bureau Certificate of Residence for Employees
  • Download file

Purchase Order Process Instructions

FY 2013 Financial Statements

FY 2012 Financial Statements

  • FY 2011 Financial Statements

FY 2010 Financial Statements