To establish sound cash management practices and safeguard cash receipts against theft or loss. For this policy, "cash" is defined as currency, coin, checks, money orders, and credit card receipts.
This policy applies to cash received or collected by a Franklin & Marshall College Department or Student Organization for College-related activities. All cash received or collected for College-related activities must be deposited with the Business Office via the Cashier Window on the day it is received (click here for the Cashier Window hours of operation).
Cash received after the Cashier Window is closed for the day, or over a weekend or College holiday, must be taken to the Department of Public Safety where it can be placed in a secure envelope and deposited in a drop safe located in the main lobby. Please Note: only the tamper-proof envelopes provided at the drop safe may be used for these deposits. The cash depositor must then send an email to to notify the Cashier of the drop safe deposit. The Cashier will then reply to the e-mail from the depositor and instruct them to complete the deposit transaction at the Business Office the next business day during Cashier Window hours.
In addition, cash depositors are required to:
Precautions should be taken when transporting cash for deposit to the Business Office. Public Safety should be contacted for escort purposes when large amounts of cash are involved.
This policy does not apply to cash collected for non-College related activities. Instances where cash is collected on campus in these circumstances should be very limited and the party collecting the cash should take the necessary precautions to ensure that it is properly safeguarded.
If this policy is not followed, the College will not be responsible for cash that is lost or stolen as a result. In addition, a violation of this policy, whether or not such a violation results in loss to the College, may lead to corrective action. Violations by faculty members will be handled as outlined in the Faculty Handbook.
Faculty and professional staff should see the Standards of Conduct policy for additional information regarding expected standards of conduct at the College.
In addition, the following cash handling procedures must be observed by all College Departments and Student Organizations.
Cash should be concealed from view whenever possible. The Business Office has a supply of metal cash boxes that can be signed out, as needed, for campus activities and events.
Questions regarding this policy should be directed to the Business Office at extension 4205.