Step 1: The student submits a Disability Notification Form to the Disability Services Office along with documentation from a qualified professional in a timely manner. This form may be obtained from our website at: www.fandm.edu/disabilityservices/disability-notification-form
New students to F& M are encouraged to have this form completed by June 30th for the fall semester. The documentation must be current (the evaluation must have been completed within the last 3 years) and comprehensive. Proper documentation will typically include a history, evaluation, diagnosis, an explanation of the functional limitations that the disability has on major life activities, and a list of recommended accommodations. The Disability Services Office at F& M follows the documentation guidelines set forth by the Education Testing Service. These guidelines can be found at: http://www.ets.org/disabilities/documentation/policy_statement .
Step 2: Dr. Susan Schultheis, who serves as the coordinator of Disability Services, reviews the provided documentation in the summer, and then contacts all incoming students requesting accommodations to engage in a dialogue with them to determine what appropriate accommodations may be given the nature of the student’s disability and in keeping with the federal laws on disability and their application to institutions of higher education.
Step 3: The coordinator will meet with each first year student upon their arrival on campus and provide them with a Disability Accommodations Memo, detailing the accommodations the student is approved for, based upon the submitted documentation.
Step 4: Students are responsible for scheduling appointments with individual professors whose classes they are enrolled in once they have received their Accommodations Memo. Students are encouraged to contact professors to request a convenient time for this conversation. Students are strongly discouraged from handing the professors the letters after class with expectation that the accommodation will be arranged without discussion.
Step 5: For the remainder of the student’s tenure at F& M, students will be contacted by the Disability Services Office at the beginning of each semester to schedule a time to pick up their Disability Accommodations Memo from the Disability Services Office secretary to take to their professors. Once again, students are responsible for not only meeting with their professors to discuss their memos but also doing so in a timely manner.