Franklin & Marshall College Franklin & Marshall College

Student Employment Terms and Definitions

The Lingo You Need to Understand in Order to Work On Campus

Aid Package - The combination of need-based financial aid provided to a student by the College via the Office of Financial Aid.  Aided students will have a financial aid package.  Non-aided students will not.

College Work Option (CWS) - A student employment program for non-aided U.S. citizen students or aided and non-aided non-U.S. citizens.  College Work Option aligns similarly with the policies and procedures of the Federal Work Study program. 

College Funded Jobs - Campus-based student jobs where funds used to pay the student are provided by a budget allocation to the department from the College.   College Funded Jobs coincide with the work aid provided in a student's need-based financial aid package.  College Funded Jobs are paid at the College's standard hourly wage, or Federal Minimum Wage.  Students may work up to 10 hours per week across all College Funded Jobs in which they work in that week.

Contract - Properly termed the "Student Employment Authorization Form" - see below.

Department - An administrative or academic office on campus.  Nearly all departments on campus hire students as employees in some capacity.

Department Funded Jobs - Campus-based student jobs where funds used to pay the student are from the department's own private budget funds.   Department Funded Jobs do NOT coincide with the work aid provided in a student's need-based financial aid package.  Department Funded Jobs are paid at least the College's standard hourly wage, or Federal Minimum Wage, but may be paid at higher wages, as determined and at the discretion of the department.  Students may work up to 20 hours per week in Department Funded Jobs, provided they work in no other College Funded Jobs.

Direct Deposit - A method of payment between the College and student employees where student paychecks are deposited electronically into a student's bank account.  Direct deposit is the preferable method of payment by the College.

Federal Work Study (FWS) - A need-based aid program for federally eligible, aided students.  Federal Work Study students are awarded Federal Work Study as part of their overall aid award.  Federal Work Study students work on campus in a campus department/office for up to 10 hours per week (see Weekly Hours Test).

Google Groups - The online forum, similar in function to sites like Craigslist, where jobs that are in need of immediate filling are advertised to students.  It is populated and maintained by individual Faculty/Professional Staff (FPS) supervisors in each of the campus departments.  This is not a complete listing of all jobs on campus, but it is one resource for students seeking work opportunities.    Jobs posted on Google Groups, the campus' email/calendar system, is available for viewing only by F&M community members with an FandM.edu account.  Google Groups replaces the campus' former electronic bulletin board system.

Hours Per Week - The number of hours a student may work per week.  Students are required to work no more than a certain number of hours per week across all campus jobs.  Knowing and understanding the hours limitations and policies are the responsibility of the student employee.

I-9 Form - The Employment Eligibility Verification and Proof of Citizenship and Immigration.  The I-9 must be completed in the Business Office on Race Avenue in the presence of , student payroll coordinator.  Identification forms and social security number information is needed.  See the website for specifics.

Non-Work Aided Student - For the purposes of the student employment campus-based program, a non-work aided student has NOT been packaged with "work" as part of a financial aid package.  Non-work aided students may earn money in College Funded jobs or Department Funded jobs on campus. 

Policies and Procedures - The regulations of the student employment program

Package, or "Award" - The combination of need-based financial aid provided to a student by the College via the Office of Financial Aid.  Aided students will have an aid award, or package.  Non-aided students are not provided with an aid award, or package.

Senior Officer - A senior level administrator (vice president level) who oversees one of the main divisions of the College; individuals who report directly to the President of the College.

Special Skill - An ability, talent, or expertise gained prior to employment.  Examples of special skills can include but are not limited to web design, fluency in a foreign language, prior coursework (teaching assistants), professor appointed research assistantship, special external certification or training.  Special skills positions are determined by the job description on file with the Office of Financial Aid.

Stipend - A predetermined amount of pay paid over a predetermined amount of time to a student by a campus department for employment, or a predetermined wage (at least minimum wage) paid per hour over a predetermined amount of time.  Stipend payments may be used to pay students who work in Department Funded jobs on campus.

Supervisor - The faculty or professional staff person(s) in a campus department/office who oversees student employees.

Student Employment Authorization Form (SEAF) - An online form submitted by a supervisor upon hiring of a student.  The SEAF lists the student's name, supervisor's name, office/department of the job, job title, dates of hire, number of hours per week, etc.  The SEAF needs to be completed and submitted online to the Office of Financial Aid no later than the first day of employment: http://forms.fandm.edu/mach/view.php?id=451

Student Payroll Office - The office that processes all student payroll, located on Race Avenue within the College's Business Office.  The office is headed by

Trainable Skill - An ability or expertise aquired during employment.  Examples of trained skills can include but are not limited to answering telephones, filing paperwork, delivering mail, recognizing staff members, and general knowledge of the workings of an office or department or position.

W-4 Form - Income Tax Withholding Allowance Form.  The W-4 must be completed in the Business Office on Race Avenue with Ms. Donna Visco, student payroll coordinator.  This determines whether or not a student will be claiming themselves on their federal income tax form (unusual) or whether their parent(s) will be claiming them on their federal income tax form.

Weekly Hours Test - The four-step checklist to determine the number of hours per week a student may work across all campus jobs.

Work Aided Student - For the purposes of the student employment campus-based program, an aided student has been packaged with a "work" component as part of an their financial aid package provided in letter form by the Office of Financial Aid.  Work aided students may have either Federal Work Study or College Work Option (paid by College Funded Jobs) as part of their aid award, or package.