Franklin & Marshall College Franklin & Marshall College

Weekly Hours Test

How Many Hours Per Week May A Student Work On Campus?

Use the following three-step checklist to determine a student employee's hours per week eligibility.  All three test points must be true for each student in order to be in compliance with the policies of the campus-based student employment program. 

Student employees who work on campus are paid in either College Funded Jobs or Department Funded Jobs:  

1)  College Funded Jobs - Campus-based student jobs where funds used to pay the student are provided by a budget allocation to the department from the College.   College Funded Jobs coincide with the work aid provided in a student's need-based financial aid package.  College Funded Jobs are paid at the College's standard hourly wage, or Federal Minimum Wage.  Students may work up to 10 hours per week across all College Funded Jobs in which they work in that week.

2)  Department Funded Jobs - Campus-based student jobs where funds used to pay the student are from the department's own private budget funds.   Department Funded Jobs do NOT coincide with the work aid provided in a student's need-based financial aid package.  Department Funded Jobs are paid at least the College's standard hourly wage, or Federal Minimum Wage, but may be paid at higher wages, as determined and at the discretion of the department.  Students may work up to 20 hours per week in Department Funded Jobs, provided they work in no other College Funded Jobs.

Note:  An employment "week" is Sunday of any week to the following Saturday.

1.   During the Fall and Spring semester employment periods, non-extended break periods, a student may work up to 10 hours per week total across all College Funded Jobs (see above definition).

2.  During the Fall and Spring semester employment periods, a student who has both a College Funded Job and a simultaneous Department Funded Job may work up to 20 hours/week total, across all jobs of both types, with no more than 10 hours being worked across all College Funded Jobs in that same week.

3.  During Winter Break, Spring Break (one week), and Summer Break (uppercase 'B'), a student may work up to 40 hours/week total (full-time), across all College Funded or Department Funded jobs on campus.                                                                           

4.  House Advisors (HAs) often have one or several "HA type" positions.  Regardless of the number of positions, HAs may obtain a College Funded Job(s) or a Department Funded Job(s) on campus for up to 10 hours per week in addition to their HA job(s). 

Non-work aided HAs may NOT be hired for any College Funded Job or Department Funded Job until after October 1; unless earlier notified by the Student Employment Group (SEG).

For example:  An HA may obtain a College Funded Job(s) or a Department Funded Job(s) for up to 10 hours per week.  HAs, like any other student, may aquire only one non-HA job on campus prior to October 1.  

5.  Fall break and Thanksgiving break (lowercase 'b') are NOT considered extended Break (uppercase 'B') periods of Winter Break, Spring Break, and Summer Break.  Therefore the 10 hours per week policy for all College Funded Jobs and the 20 hours per week policy for all Department Funded Jobs* (see below) remain the same during Fall and Thanksgiving breaks.


*IMPORTANT NOTE:  The only instance in which a student may be employed up to 20 hours per week on campus, during the normal academic year (non-extended break periods) is if the student is working for 20 hours per week and is being paid entirely in a Department Funded Job.  This student may have no other job on campus, including being a House Advisor (HA) or Peer Advisor (PA).  Simply stated, the Department Funded Job(s) of this student totaling to 20 hours per week must be the students only paid employment on campus without exception or loose interpretation.  Questions for clarification should be directed to the student employee's professional staff supervisor.