The cover letter should be on F&M stationery. In some cases, the cover letter should be written and signed by the college president. If you are unsure of whether this applies to your proposal or not, please Ryan Sauder.
Table of Contents: Only if the length of your proposal exceeds 10 pages.
Executive Summary: The executive summary should be no longer than one page for a long proposal, or one paragraph for a short proposal. The summary includes, among other things, the amount of funds requested, the specific purpose of the grant, and the anticipated outcomes.
Introduction: Begin your proposal with a brief paragraph that will summarize your project in a sentence or two. This will serve to orient the reader as he or she begins to read the proposal.
The Issue: What is the issue(s) that your project is trying to address?
The Solution: What are the goals and objectives of the project? This section will begin with a brief summary of the project, then proceed to discuss the goals and objectives in more detail.
Qualifications of the Institution: Why should you be funded to do this?
Methods: How will the project's objectives be met? What will you do?
Evaluation Plan: How will you know how well you have done in achieving the objectives of your project?
Future Funding Plans: How will the project survive in the future, when the grant is ended?
Appendices: The appendices should include evidence of F&M's tax-exempt status, supporting documents, letters of commitment, commendation, support, etc., as required by the foundation you're seeking your grant from. Don't stuff this section with lots of fluff and padding. Keep it sparse and high-quality.
As always, if you have any questions about writing your proposal, feel free to contact Ryan Sauder in the Office of Corporate and Foundation Relations.