Franklin & Marshall College Franklin & Marshall College

Confidentiality and Notice of Privacy Practices


Appel Health Services staff at Franklin & Marshall College respects the confidential nature of a student's visit. Information you share with physicians, nurses, and staff remains in the strictest confidence. Without your signed consent, information will not be released except in cases of emergency. However, staff will discuss a student's situation with a designated individual after you provide written consent allowing AHS to do so.

Appel Health Services and Counseling Services do not share clinical records.  In some instances it may be beneficial to your care to request the MD/NP and psychologists to communicate with each other about you.  This cannot be done without your signed consent.

You may give written authorization for the release of copies of your records to another physician. Ownership of records is retained by Appel Health Services.  Medical records are stored in a secure location for seven years after graduation in accordance with Pennsylvania Law at which time they are shredded.

If you have any questions, please ask your physician or nurse.

Notice of Privacy Practices

Appel Health Services protects the privacy of its patients through safeguards that protect all verbal, written, and electronic health information that identifies an individual. These safeguards include both patient rights and practitioner responsibilities in regard to the safekeeping and transmission of health information.

Patient rights include the following:

  • Written consent to disclose medical information to anyone not directly involved in patient care must be obtained. There are few exceptions, which include emergency situations and court ordered disclosures. The consent specifies that the patient agree to the disclosure of personal information and to whom it shall be disclosed. Consents generally are problem specific and valid for a limited time.
  • You are entitled to receive a notice of the privacy policy that specifies practitioner responsibilities to safeguard health information and student rights in this regard.
  • You have the right to see and receive a copy your medical record.
  • You have the right to request amendments to your personal record.
  • With few exceptions except as required by law health information may not be disclosed for non-health purposes without explicit authorization by you.
  • Disclosures that do not occur in the course of treatment, payment, or health care operations, or were not specifically authorized by you must be documented and you have the right to obtain a list of those disclosures. Examples of these types of disclosures include releasing information for public health activities or government oversight.
  • Health information that is disclosed without signed consent must be de-identified. Such disclosures might occur for quality improvement, credentialing, research, or compliance.
  • You have a right to file a formal complaint with the Medical Director of Appel Health Services if you believe your right to privacy has been violated. If the issue is not resolved to your satisfaction you may file a complaint with the Dean of Students.

Appel Health Services has procedures in place to protect personal health information:

  • Medical information is not shared with other personnel, departments, faculty, or parents without a patient's specific consent. 
  • Disclosures of information are limited to the minimum necessary for the purpose of the disclosure except for treatment in Health Services where all the nurses and practitioners need access to the full record to provide quality care. 
  • A confidentiality notice is attached to Email transmissions initiated by AHS and medical information contained therein is kept to the minimum necessary.
  • Basic activities such as careful locking of both current and stored records are in place, and care is taken to avoid hallway or phone discussions of health information that may be easily overheard.

Reviewed January 17, 2011