Franklin & Marshall College Franklin & Marshall College

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Housing Options

Residence Selection

Room Draw Instructions

The lottery phase of the 2012-2013 room selection process will be conducted through the MyDiplomat online system, which will allow students in the Classes of 2014 and 2013 to enter their room selection for next year electronically. The selection process will proceed over the course of two weekends (Dates to be determined).  A student (or his/her proxy) will be able to enter his/her room selection in order of lottery number priority at any time after their assigned time. 


A few important things for you to keep in mind during this process:
 

Information about James Street Properties, College Row, and College Hill.

You can find information about James Street Properties (including floor plans), College Row, and College Hill at the website: www.fandm.edu/residenceselect

 

Access to the lottery room selection registration website.

All students will be able to access the website a day before the lottery begins (you can not access the site before then). Everyone's access privileges will be "read only" but you will be able to navigate around the site and see what properties are available and familiarize yourself with the layout of the site. You can access the website through MyDiplomat in the following manner:

  • Sign on to MyDiplomat using your F&M NetID and password
  • Click on the "About Me" tab
  • Click on "Room Selection" button to access the website

I would urge you to take some time to familiarize yourself with the website prior to your assigned registration time so you can get an understanding of how to submit your room selection when your assigned time arrives. You will want to visit the website frequently before your assigned registration time since it will be updated in real time as selections are made by students before you in the lottery.

 

Assigned room selection registration time.

This assigned time is important because it the earliest moment you (or your proxy acting on your behalf) can formally make your room selection for 2012-13. The time slots are assigned in five-minute increments so that lottery #1 has five minutes to submit a room selection before lottery #2 can make his/her formal selection. 
 
Once your assigned time has arrived, you may make your selection at any time but we would, of course, encourage you to make your selection promptly in order to take full advantage of your lottery priority. In other words, if you miss your assigned time, you will still be able to make a selection of any of the housing options remaining at the time you register. Also keep in mind that the "official" time for this process will be Apple system time, Eastern Daylight Time, United States (a running clock will appear on the website). If you are currently out of this time zone, please remember to make the appropriate time conversion so that you can submit your room selection at your assigned Eastern Daylight Time.
 
 

Proxy Designation.

If you are, for whatever reason, unable to submit your room selection and want to designate a proxy to act on your behalf for the room selection registration process, you may do so by giving your designated proxy your "proxy code #" (see the email sent to you with your lottery number, proxy code, and selection time). With this code number, your proxy may then make your room selection in the system beginning at your assigned time. In other words, when your proxy enters your proxy code number, he/she will be able to act on your behalf in the online room registration process. Your proxy will access the MyDiplomat system through his/her own F&M NetID and password and then will be asked to submit your proxy code number if he/she is attempting to enter your room selection in the system.
 
 

"Pulling in" friends.

(Note: Students selecting a bed in College Row, College Hill, or James Street Properties must fill all beds in the unit by pulling in other eligible students)

If you are making a room selection in College Row, College Hill, or James Street Properties, you must "pull in" other eligible students to fill your unit, and you will be able to do that when your assigned time arrives. For example, if person with lottery #1 enters the system at her assigned time and wants to choose a four-person apartment that is available in College Row, she must "pull in" three of her friends to live with her. Person #1 may "pull in" her three friends regardless of their lottery numbers. In order to do so, however, she will need to enter the following information in the system when "pulling in" her friends/roommates:

  • each friend's/roommate's proxy code number
  • each friend's/roommate's specific bedroom assignment

Please note that only persons who have been issued lottery numbers are eligible to be "pull ins" within the lottery room selection system.

In addition, we are creating a system to help you find roommates in College Row, College Hill, or James Street Properties. This system will be accessible through MyDiplomat for those students eligible to live in College Row, College Hill, or James Street Properties.  We will alert students when this system in active.


Wait List

Do you want to be considered on a wait list? This is very important so I hope all of you will read this closely. As the selection process wears on, it is inevitable that the range of options will begin to narrow. Obviously, that is unavoidable but please keep a few things in mind. First, you may make a selection from the options that are available at your assigned selection time. If, when making that selection, you would also like to be considered for another option that is not available, you will have the opportunity to place your name on a wait list. You may also choose to ONLY enter the wait list (not choose a specific available option), though we strongly suggest you use this as a last resort (i.e. we can not guarantee that spaces will become available in any your top choices. If they do not, you will be placed where we have an open bed).
 
You will be able to enter up to four wait list choices in order of preference. For example, if by the time your assigned registration time arrives, your options are limited to something that really wasn't your top choice, you still may make a selection from what's available but you'll also be able to give us your top four choices for the wait list. Should a space open up at one of your wait list choices at a later time, we will contact you to see if you are interested in the option available. At any time after you have registered for a room, you or your proxy may make wait list selections. Once your wait list selections are submitted, they cannot be changed.
 
 

Last Options.

What if there are no more housing options available by the time your assigned registration time arrives? If this happens, you (or your proxy) should enter your name on the wait list and give us your four choices in order of preference. Again, as spaces open up at one of your wait list choices, we will contact you.