With the increasing amount of events that Franklin and Marshall College hosts on College property there was a need to review our current event management program and to standardize the way in which all departments should follow when hosting an event on college property. Below is how the Public Safety department can meet the needs for any events on campus.
The factors considered in determining Public Safety needs include (but are not limited to) the anticipated attendance, target audience, safety and security of the particular venue, promotion of the event, history of the performing artist. Public safety is usually present when alcohol is served and at events that are open to the public (i.e. students from area colleges, attendees from the general public). It is primarily the sponsoring organization’s responsibility to pay for Public Safety services.
Requests for Public Safety Officers, Lancaster City Police Officers, Lancaster City Fire personnel and MedPark Parking personnel must be submitted 21 working days prior to any event. An agency request form can be obtained at the Department of Public Safety Office or downloaded here (at right). Large events on campus using MedPark require using a MedPark Manager.
The agency request form must be filled out and signed by the event organizer and either emailed to Officer Keely Johnston, Event Coordinator, at firstname.lastname@example.org or faxed to 717-358-4579.
Contact will be made after the initial request to confirm and verify event request information.
Upon completion of any event, billing will be completed as soon as possible and submitted to all appropriate parties. An event review can be scheduled if needed to discuss any problems regarding the event.
Please call Keely at 717-358-5805 with any questions regarding alcohol involved events, metal detectors and VIP details.