Franklin & Marshall College Franklin & Marshall College

Student Clearances

 

Procedures for Completing the following Clearance Checks: 

  1. Pennsylvania Child Abuse History Clearances (CY113)
  2. Pennsylvania Criminal Record Checks (SP4-164)
  3. Federal Bureau of Investigations (FBI) Criminal Background Checks

1. Child Abuse History Clearance Form

  • This form is double-sided. Please be sure to print both sides of the document.  
  • The results for the Child Abuse History Clearance will be sent to you - not to The Ware Institute. Please be sure to provide your local address in Section I.
  • Do not complete the Purpose of Clearance portion. A Ware Institute representative will check the appropriate box.
  • A $10 money order must be sent to the PA Dept. of Welfare when submitting this clearance form.
  • Students are asked to purchase the money order. Turkey Hill Minit Market is the closest location to purchase money orders. Remember to request a receipt!
  • Bring the money order, receipt and completed form to the Ware Institute. 
  • We will mail the form and reimburse students for the cost whenever possible.  A receipt is required for reimbursement.
  • Remember to check your local mailbox for the results. Please bring the original to the Ware Institute so we can keep a copy for our records. Students should always keep the original paperwork.

2. PA Criminal Record Check

  • This clearance costs $10 and can be completed online using a credit card at: https://epatch.state.pa.us/
  • Students can choose to complete this clearance by themselves or come to the Ware Institute for assistance.
  • Results are available immediately.
  • It's important to remember to print both the certificate and the payment receipt.
  • Bring the original certificate to the Ware Institute so we can keep a copy for our records. Students should always keep the original paperwork.
  • We will reimburse students for the cost whenever possible.  A receipt is required for reimbursement.

3. FBI Criminal History Background Check

  • Electronic Fingerprinting costs $27.50.  
  • Students can choose to complete this clearance by themselves or come to the Ware Institute for assistance.
  • Go to the PA Dept. of Public Welfare's Cogent Id website,  select Online Registration, submit the required information and pay by credit card. 
  • The Agency information at the top of the form is not required. Even if you complete this information the results will be sent to you at the address you provide at the bottom of the form.
  • Reason for fingerprinting: Employment with a significant likelihood of regular contact with children. This is the option to select even if you are just volunteering.
  • Once you complete the form online, you must print your submission receipt to take to a local print site where your fingerprints will be scanned.
  • The UPS store on Columbia Avenue is the closest print site to campus.  Remember to take your photo ID along with your receipt.
  • Students should print a copy of the payment receipt in addition to the submission receipt.
  • Remember to check your local mailbox for the results. Please bring the original to the Ware Institute so we can keep a copy for our records. Students should always keep the original paperwork.
  • We will reimburse students for the cost whenever possible.  A receipt is required for reimbursement.

Please keep your original documents. The clearances are valid for at least one year and can be used for volunteering and/or working with various programs and/or organizations as long as you have your original documents! Organizations will ask to see your original documents but only for the purpose of making a copy.  ALWAYS KEEP YOUR ORIGINAL DOCUMENTS!

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  • Clearance forms for student volunteers and interns working in the community.
  • Increasingly, organizations require student volunteers and interns to complete criminal record checks and child abuse clearances.

    Please check with the Ware Institute before getting clearances so we can advise you about requirements for working and volunteering in the community.