Student Employment Authorization

Processing a Student Employee

1. Log into the Student Employment Authorization Form online using your MyDiplomat access protocol.
2. Before completing the form online, be sure that they have completed the Federal I-9 and W-4 forms and process with the Student Payroll Office at the Business Office on Race Avenue.
3. Use the TAB key (not the RETURN/ENTER key) to move from section to section.  This is very important as you will see after checking the “Student Payment” section.
4. The number of hours/week will be controlled by the employment period you select.  If you have special permissions or unique situations for certain students or groups of student, please use the Comments section to communicate this to me.
5. Student Lookup:  You will need to know the correct spelling of the student’s first name and last name to complete this section.  The student's name and information will fill automatically.
6. If you are completing the form using a stipend payment, once you check that box and hit TAB, the section to complete the information on the stipend will automatically pop up.
7. You will not be able to submit this form unless the student whom you are hiring has completed the I-9 and W-4 process with Donna Visco in the Student Payroll Office.
8. You should receive a receipt of what you submit automatically via email.