Human Resources Policies

Each full-time, non-exempt (hourly paid) staff member is eligible for 24 hours of paid Family Illness Time per fiscal year, in the event he/she must care for an ill family member and doing so prevents the staff member from coming to work.

For purposes of this policy, eligible family members include the staff member's spouse or same-sex domestic partner, child, mother, father, step or foster parent, step or foster child, mother-in-law, and father-in-law. Other family members who live with the employee and for whom the employee regularly provides care are also eligible.

Non-exempt employees are eligible for this benefit immediately upon appointment to a full-time position. Upon hire, a full-time employee may take up to 24 hours of Family Illness Time by June 30. As of July 1 following the date of hire, a full-time employee is eligible to use 24 Family Illness Time hours per fiscal year, in the event a bona-fide family illness keeps him/her from being able to work. Family Illness Time may be taken in increments as small as 2 hours, and as large as 12 hours for those working 12 hour shifts. Family Illness Time hours are prorated for employees working fewer than 8 hours per day. Whenever possible, employees should arrange any necessary time off due to family illness in advance with their supervisor.

Family Illness Time may not be carried over from year to year, pay is not granted in lieu of using Family Illness Time, and there is no payment for unused Family Illness Time when employment terminates.

Please note: The Paid Sick Leave Policy for Professional Staff applies in the event an employee's own illness prevents him/her from reporting to work. Please also see the Family & Medical Leave Policy if time away from work is necessary due to the employee's serious health condition, or to care for a parent, dependent child, or spouse with a serious health condition.

Leave Balances are available in MyDiplomat and are updated annually when the first pay period in the new fiscal year is paid, typically in late July.

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Policy Maintained by: Human Resources, Associate Vice President
Last Reviewed: July 25, 2016