Withdrawal from the College 

Students who withdraw voluntarily from the College (including those who transfer to another institution) must notify their College House Dean in writing. Students who withdraw from the College are expected to complete an Exit Survey.

The deadline for withdrawal from the College to exclude grades for the current semester is the last day of classes. All other withdrawals become effective with the beginning of the next semester.

Refund Policy 

When a student withdraws, changes from full-time to part-time status, or takes a leave of absence, and officially notifies the Office of the Dean of the College, then the College refunds tuition, room and board charges previously paid by the student, less administrative costs, based on the following schedule:

                    During First Week..........................................      87.5%

                    During Second Week ....................................      75.0%

                    During Third Week .......................................      62.5%

                    During Fourth Week .....................................      50.0%

                    During Fifth Week.........................................      37.5%

                    During Sixth Week .......................................      25.0%

                    During Seventh & Eighth Weeks.................      12.5%

For those students who are receiving institutional financial aid, institutional grants will be reduced according to the above schedule. Federal funds will be returned as prescribed by the Department of Education using Return to Title IV regulations.​

 

Leaves of Absence 

The following conditions apply to all Leaves of Absence:

       1.   The College retains the Matriculation Deposit and the Advance Registration Deposit.

       2.   A student on Leave of Absence must meet the normal deadlines for applying for aid in order to be considered for funding for the semester in which he or she plans to return.

       3.   Commencing with the last day of enrollment before the leave takes effect, a student who has taken out an educational loan has a six-month grace period before repayment of the loan must begin.

       4.   A student on Leave of Absence may not be on campus without the permission of the Office of the Dean of the College.

       5.   A student on Leave of Absence may not take courses at another institution for transfer credit, unless an exception is approved as noted below.

Leave of Absence for Health Reasons 

       1.   Recommendations for a Leave of Absence for Health Reasons take the form of a written statement from the F&M Student Wellness Center to the College House Dean. Under certain circumstances, upon the recommendation of the F&M Student Wellness Center, a student may be placed on required Leave of Absence for Health Reasons. A detailed copy of this policy is available from the Office of the Dean of the College.

       2.   A request for a Leave of Absence for Health Reasons may be made at any time.

       3.   A Leave of Absence for Health Reasons is granted either for a specified length of time (usually one or two semesters) or for an unspecified length of time, depending upon the nature of the reason for the leave.

       4.   When a student is granted a Leave of Absence for Health Reasons during the course of a semester, the grade of “W” will normally be recorded for courses in which the student is enrolled that semester. If appropriate, and if the instructor is agreeable, a “W” may be replaced by a regular grade upon completion of work. A student who is interested in pursuing this option must contact the Office of the Dean of the College.

       5.   Students who are on a Leave of Absence for Health Reasons may not take courses at another institution for transfer credit without first obtaining written permission from the F&M Student Wellness Center.  If such approval is granted, transfer coursework is subject to the College’s policies on Transfer of Credit After Matriculation.

       6.   A student who is ready to return to Franklin & Marshall College must notify the Office of the Dean of the College in writing. Such notification must be accompanied by supporting medical documentation, which should be submitted to the Student Wellness Center.  Notification is normally required no later than May 1 for the fall semester or December 1 for the spring semester.

Leave of Absence for Personal Reasons 

1. A request for a Leave of Absence for Personal Reasons must be made to the College House Dean. A leave is normally granted only if the request is made no later than May 1 for the fall semester or January 1 for the spring semester, and only if a student is in good academic standing for his or her most recently completed semester.

       2.   A request may be made for a variety of reasons; for example, a student may wish to work or travel for a time, or may need some time away from the College to consider future academic plans and goals. This leave is granted for a specified period of time.

       3.   A student who is on a Leave of Absence for Personal Reasons may not take courses at another institution for transfer credit without first obtaining written permission from the Committee on Academic Status.  If such approval is granted, transfer coursework is subject to the College’s policies on Transfer of Credit After Matriculation.

       4.   A student who is ready to return to Franklin & Marshall College must notify the Office of the Dean of the College in writing. Notification is normally required no later than May 1 for the fall semester or December 1 for the spring semester.

 
Leave of Absence for Academic or Disciplinary Reasons 

       1.   A student may be placed on a Leave of Absence for Academic Reasons.

       2.   Students may be suspended for one or two semesters because of administrative or Committee on Student Conduct disciplinary action.

       3.   Students who are on a Leave of Absence for Academic Reasons may not take courses at another institution for transfer credit without first obtaining written permission from the Committee on Academic Status. If such approval is granted, transfer coursework is subject to the College's policies on Transfer of Credit After Matriculation.

       4.   Students who are on a Leave of Absence for Disciplinary Reasons may not take courses at another institution for transfer credit without first obtaining written permission from the Dean of the College.  If such approval is granted, transfer coursework is subject to the College’s policies on Transfer of Credit After Matriculation.   

Leave of Absence for Financial Reasons 

       1.   A student may be placed on a Leave of Absence for Financial Reasons.

       2.   Students who are on a Leave of Absence for Financial Reasons may not take courses at another institution for transfer credit.

 

Readmission to the College 

Any person who has resigned or withdrawn from Franklin & Marshall College and wishes to be readmitted should contact the Office of Admission. Return from a Leave of Absence or Approved Off-Campus Study is not considered readmission. When a student is readmitted, the graduation requirements are those that were in place when the student originally matriculated.