Withdrawal from the College 

Students who withdraw voluntarily from the College (including those who transfer to another institution) must notify their College House Dean in writing. Students who withdraw from the College are expected to complete an Exit Survey.

The deadline for withdrawal from the College to exclude grades for the current semester is the last day of classes. All other withdrawals become effective with the beginning of the next semester.

Withdrawal Fee Schedule/Refund Policy 

The Higher Education Amendments of 1992 require that each institution participating in a Title IV program have a fair and equitable refund policy in effect.

When a student withdraws or takes a leave of absence, and officially notifies the Office of Student Affairs, the College will then process a refund to the student based on the following schedule:

Week Fall 2021 Dates Mult Week Spring 2022 Dates Mult
1 9/1 - 9/7 87.5% 1 1/18 - 1/24 87.5%
2 9/8 - 9/14 75% 2 1/25 - 1/31 75%
3 9/15 - 9/21 62.5% 3 2/1 - 2/7 62.5%
4 9/22 - 9/28 50% 4 2/8 - 2/14 50%
5 9/29 - 10/5 37.5% 5 2/15 - 2/21 37.5%
6 10/6 - 10/12 25% 6 2/22 - 2/28 25%
7 10/13 - 10/19 12.5% 7 3/1 - 3/7 12.5%
8 10/20 - 10/26 12.5% 8 3/8 - 3/14 12.5%
9 ----- 0% 9 ----- 0%

 

Policy:

The tuition refund/withdraw fee schedule is based on charges (fees) billed, not payments made. Charges that will be pro-rated based on the above schedule are: tuition, housing*, meal plans, the student activity fee & the health services fee. The orientation fee does not get pro-rated and is not refundable. The general deposit will be reversed in full.

For those students who are receiving institutional financial aid, institutional grants will be reduced according to the above schedule. Federal funds will be returned as prescribed by the Department of Education using Return to Title IV regulations.

 

*The only housing refunds included in this schedule are those where the housing charge was billed on the student’s account.

Leaves of Absence 

There are five types of Leaves of Absence subject to the various conditions described in the following sections. See also International and Off-Campus Study.  The full details of this policy can be found at https://www.fandm.edu/dean/leave-of-absence.

 

The following conditions apply to all Leaves of Absence:

  1.   The College retains the Matriculation Deposit and the Advance Registration Deposit.
  2.   A student on Leave of Absence must meet the normal deadlines for applying for aid in order to be considered for funding for the semester in which he or she plans to return.
  3.   Commencing with the last day of enrollment before the leave takes effect, a student who has taken out an educational loan has a six-month grace period before repayment of the loan must begin.
  4.   A student on Leave of Absence may not be on campus without the permission of the Office of Student Affairs.
  5.   Students must complete their coursework within eight years of their initial matriculation. Should a student be on leave for a length of time that would prohibit completion within this time frame, the student may be withdrawn from the College.
  6.   The deadline for requesting a leave after a successful semster is June 1 for a Fall semster leave or January 1 for a Spring semester leave.
  7.   The deadline for submitting a request for reinstatement is May 1 for Fall reinstatement or December 1 for Spring reinstatement. (International students who require a visa may apply by November 1 for a provisional approval for Spring reinstatement pending any requirements set at the time of departure.)

Personal Leave of Absence

Students may, with the approval of their House Dean, and in consultation with their academic advisor, interrupt their Franklin & Marshall education and take a personal Leave of Absence to pursue other interests. Students desiring to take a personal leave from the College must communicate their intent to their House Dean in advance of the leave and complete a Leave of Absence Request Form.

The conditions governing a Personal Leave of Absence are as follows:

  1. Students must be in good academic and disciplinary standing at the end of the semester immediately prior to the start of the leave.

  2. Leaves should begin before the start of a regular semester and may not extend beyond two semesters. Exceptions may be granted by the dean of students.

  3. Students on personal leave are not considered enrolled at Franklin & Marshall and are expected to leave the College community. Exceptions may be granted by the dean of students.

  4. Students on leave are not permitted to take academic courses at another institution. In rare instances, students may be granted approval by the Dean of Students or designee to take courses while on leave. Such an exception also requires a petition to be submitted and approved by the Committee on Academic Status. The transfer of academic credit to Franklin & Marshall for course work taken while on leave is subject to the approval of the academic department and the College Registrar.

  5. Students on personal leave must request a return to campus through the Reinstatement Committee.

Financial Leave of Absence

In cases where a student has not fully paid their tuition and/or fees to the College, the College may require the student to take a Leave of Absence. This leave is intended to provide the student an opportunity to assess their financial status so as to complete their financial obligation to the College.

The conditions governing a Financial Leave of Absence are as follows:

  1. Students on a financial leave of absence are not considered enrolled at Franklin & Marshall and are expected to leave the College community. Exceptions may be granted by the dean of students.

  2. Students on leave are not permitted to take academic courses at another institution. In rare instances, students may be granted approval by the Dean of Students or designee to take courses while on leave. The transfer of academic credit to Franklin & Marshall for course work taken while on leave is subject to the approval of the academic department and the College Registrar. 

  3. Students on a leave for financial reasons must request a return to campus through the Reinstatement Committee. 

Additional information about financial aid can be found by contacting the Office of Financial Aid. https://www.fandm.edu/financial-aid.

Academic Suspension

In cases where a student has an academically unsuccessful semester, the student may be suspended and the College may require the student to take a Leave of Absence. This leave is not meant to be punitive; instead, it is intended to provide the student an opportunity to assess their academic progress to date and to allow the student to return to campus after showing appropriate readiness to return. 

The conditions governing an academic suspension are as follows:

  1. Students on a leave for an academic suspension are not considered enrolled at Franklin & Marshall and are expected to leave the College community. Exceptions may be granted by the dean of students.

  2. Students on academic suspension are expected to enroll in at least one course at another institution during the period of suspension. Successful completion of at least one course to prove demonstrated readiness is required to return to F&M. Successful completion is achieved with a C or higher on the official transcript or certificate of completion from the course taken.The transfer of academic credit to Franklin & Marshall for course work taken while on leave is subject to the approval of the academic department and the College Registrar. 

  3. Students on a leave for an academic suspension must request a return to campus through the Reinstatement Committee. 

Detailed information on Academic Suspension can be found under Academic Standards.

Disciplinary Suspension

A student who is found responsible for academic misconduct or conduct in violation of the Student Code may be suspended from the College for a set period of time and required to take a Leave of Absence. Students are permitted to return to the College after meeting the conditions of their suspension and showing appropriate readiness to return. 

The conditions governing a disciplinary suspension are as follows:

  1. Students on a leave for a disciplinary suspension are not considered enrolled at Franklin & Marshall and are expected to leave the College community immediately. Exceptions for timing may be granted by the dean of students.

  2. Students on leave are not permitted to take academic courses at another institution. In rare instances, students may be granted approval by the Dean of Students or designee to take courses while on leave. The transfer of academic credit to Franklin & Marshall for course work taken while on leave is subject to the approval of the academic department and the College Registrar. 

  3. Students on a leave for a disciplinary suspension must request a return to campus through the Reinstatement Committee. 

Additional information may be found in the Student Code: https://www.fandm.edu/college-life-manual/student-rights-freedoms-and-responsibilities/the-student-code.

Health Leave of Absence

For a variety of reasons, students may find it beneficial to request a Leave of Absence to address a health condition. In limited circumstances, the College may deem it necessary to require a student to take a Health Leave of Absence. The Health Leave status will continue until the student is prepared to return to the College and is approved by the Reinstatement Committee. 

A student is encouraged to request a voluntary Health Leave in the event that they believe that their physical and/or mental health concerns are significantly interfering with their ability to succeed at Franklin & Marshall and/or that the demands of college life are interfering with their recovery, treatment, or safety. A student who, in consultation with either the medical or counseling staff at the Student Wellness Center or their personal health care provider, determines that they need to request a voluntary Health Leave should contact their House Dean to discuss the terms of the leave as determined by the College. Whenever possible, students intending to go on a Health Leave from the College should complete a Leave of Absence Request Form. 

The conditions governing a health leave are as follows:

  1. Students on a health leave are not considered enrolled at Franklin & Marshall and are expected to leave the College community. Exceptions may be granted by the dean of students.

  2. Students on leave are not permitted to take academic courses at another institution. In rare instances, students may be granted approval by the Dean of Students or designee to take courses while on leave. The transfer of academic credit to Franklin & Marshall for course work taken while on leave is subject to the approval of the academic department and the College Registrar. 

  3. When a student is granted a Leave of Absence during a semester, the grade of ‘W’ will normally be recorded for courses in which the student is enrolled. 

  4. Students on a health leave must request a return to campus through the Reinstatement Committee. 

Readmission to the College 

Any person who has resigned or withdrawn from Franklin & Marshall College and wishes to be readmitted should contact the Office of Admission in order to apply to return. Readmission is not guaranteed. Return from a Leave of Absence or Approved Off-Campus Study is not considered readmission. When a student is readmitted, the graduation requirements are those that were in place when the student originally matriculated.