COLLEGE POLICIES

Attendance at Franklin & Marshall College is a privilege, not a right. The College reserves the right to impose discipline up to and including expulsion from the College when it determines that a student has engaged in conduct inconsistent with the expectations, or objectives of the College, whether that conduct occurs on or off Campus. Those expectation and objectives of the College include, but are not limited to, the requirements of the Student Code as delineated below.

The College further expects all of its students, student groups and organizations to follow College policies and expectations, as well as local, state and federal laws and regulations.

The Student Code

A student who is found to have engaged in the following conduct, or is found to have aided or assisted any other person in committing any of the following acts, while on or off the College Campus, or has been charged and/or found guilty of a summary offense/citation, misdemeanor or felony in or outside Lancaster County, shall be subject to sanctions authorized by the Student Code. Elected and appointed leaders of student organizations and athletic teams may be held accountable for the behavior of the group as a whole or of individual members acting for the group. Prohibited acts include:

  1. Conduct which is unbecoming of a Franklin & Marshall student. Examples include, but are not limited to, lewd or indecent behavior (or sponsorship thereof); physical or verbal abuse or assault; threats; intimidation; harassment; coercion; and other conduct that threatens, instills fear, or infringes upon the rights, dignity, and integrity of any person.
  2. Academic Misconduct, including, but not limited to, all forms of cheating and plagiarism. Academic misconduct further includes providing or receiving assistance in a manner not authorized by an instructor in the creation of work to be submitted for academic evaluation including papers, projects and examinations; failure to obtain prior written permission of the relevant instructors to submit any work that has been submitted in identical or similar form in fulfillment of any other academic requirement at any institution; failure to comply with all College research policies (including, but not limited to, the College's policy on Human Subjects); presenting, as one’s own, the ideas or words of another person or persons for academic evaluation without proper acknowledgment; unauthorized duplicate submission of papers or other work; and infringing upon the rights of others to fair and equal access to library materials. For more information regarding the College's academic policies please visit the following web pages: Human Subject Policy & Research Involving Animal and Human Subjects.

The College relies upon a variety of means to uphold the principles of academic integrity, including the use of services to evaluate papers for plagiarism. Students are reminded that a concern of academic dishonesty will be based on what the student submits for evaluation, not what they intended to submit. See “Academic Honesty,” in the Catalog, for further explanation.

  1. Attempted or actual theft of, or misappropriation of, property and/or services, including attempted or actual damage to property.
  2. Purposely providing false, inaccurate, or misleading information to a College official(s), faculty member(s), or the Committee on Student Conduct.
  3. Failure to comply with the reasonable request of a College official(s) or faculty member(s), including a request to identify oneself or honor the terms of a College or court-ordered no-contact agreement/order
  4. Behavior which endangers the health and safety of oneself or others. Examples include, but are not limited to, tampering or interfering with, as well as destroying or misusing, fire safety equipment; the possession of firearms, explosives, other weapons, or dangerous chemicals; unauthorized climbing on College buildings and structures; throwing objects out of windows; and the reckless operation of a motor vehicle.
  5. Violation of federal, state, or local statutes, codes, or regulations.
  6. Disruption of the orderly processes of the College, involving obstruction of teaching, research, administration, disciplinary proceedings, or other College activities, including its public-service activities. Actions disruptive to the orderly processes of the College include, but are not limited to:
    1. Unauthorized entry into, or occupation of a private office, College or College-associated residence, work area, a teaching, library, or social facility.
    2. Failure to abide by the operating regulations of academic and non-academic offices, centers, unions, classrooms, libraries, laboratories, and other College buildings.
    3. Unauthorized possession, duplication or use of keys or access cards to College premises, or tampering with locks to College buildings.
    4. Conduct that restricts or prevents College employees from performing their duties vents or disrupts the effective execution of a College function or approved activity, including classes, lectures, meetings, interviews, ceremonies, athletic events, and public functions.
    5. Failure to engage in the academic processes and programs of the College.
  7. Installing or using any device for listening to, observing, photographing, recording, amplifying, or transmitting sounds or events where the individual/group involved has a reasonable expectation of privacy, without consent of all persons involved. The recording or photographing of a recognized group’s proceedings, performances, classes, lectures, programs, workshops, or other similar events without the specific authorization of the sponsoring organization, faculty member, speaker, or other party related to the event.
  8. Unauthorized membership. This includes but is not limited to rushing, pledging, joining, or maintaining membership in a Greek organization that is not recognized by the College. It also includes living in a house or apartment run by or on behalf of an unrecognized Greek organization.
    1. Failure to comply with any Franklin & Marshall policy delineated in this College Manual or elsewhere and including, but not limited to, the following specific policies:
    2. Franklin & Marshall College Fraternity Membership Policy
    3. Franklin & Marshall General Alcohol and Drug Policy
    4. Lancaster City Noise Control Ordinance
    5. Franklin & Marshall College Information Technology Policies: Acceptable Use Policy, Network Security Policy, Wireless Network Policy, Password Policy, Copyright & Fair Use Policy, Music and Movie Download Policy
    6. Franklin & Marshall College Residential Life Policies
    7. Franklin & Marshall College Sexual Misconduct Policy
    8. Franklin & Marshall College Sexual Harassment Policy
    9. Franklin & Marshall Hazing Policy
    10. Franklin & Marshall Policy on Discrimination
    11. Franklin & Marshall Weapons Policy
    12. Franklin & Marshall College Houses Policies
    13. Franklin & Marshall College Fire Safety Policies

Disciplinary Proceedings

Student discipline at the College utilizes two general processes: (1) Administrative Review by the Office of Student Affairs. The procedures for each are described below. (2) The Committee on Student Conduct, as engaged by the Office of Student Affairs or member of the College community.

  • Investigation of Student Misconduct
    • Student Expectations: The Office of Student Affairs or its designee conducts investigations of allegations of student misconduct. Students involved in any investigation are reminded that the Student Code requires that they be truthful at all times, that failure to do so may result in disciplinary sanctions, and that they must cooperate with any investigation by the College.
    • Investigative Meetings: Investigative meetings are closed meetings and, absent extraordinary circumstances, only the investigating officers and the involved student(s) can be present.
  • Searches:
    • Search by Non-College Civil Authorities. College premises* occupied by students and the personal possessions of students will not be searched by civil authorities without the authorization of a judicial authority unless the student consents to the search. While civil authorities may ask College officials to be present during a search authorized by appropriate court order, the College may have no authority to contest such a search. The Department of Public Safety is not considered a non-College Civil Authority for purposes of a search of College premises.
    • Search by College Administration. For College premises, * application must be made to the Dean of the College before a search is conducted by a member of the administration. This application must specify the reasons for the search and the particular objects or information sought. The student should be present, if possible, during the search. Normally, the College may not remove a student’s personal property from the student’s room, but this provision shall not be interpreted to permit or excuse the use or storage in the student’s room of equipment, property, or materials disallowed in the Room and Food Service Contract or policy statements of the College.

* College Premises shall include all College-owned properties as well as College Row Apartments, College Hill Apartments, JSP Houses and College-Approved properties in which Franklin & Marshall students reside.

  • Responsibilities of Residents: The obligations of students with respect to residence in College-owned/approved housing are described below under “Residential and Dining Programs” and are set out in part in the housing contract signed by each student resident before taking occupancy of a room.
  • Greek Housing in order to be assured that the students are living and congregating in safe surroundings, the College reserves the right to request and be granted permission to inspect fraternities and sororities. The College has the right to require annual reports from fraternities and sororities establishing that they are satisfying federal, state and local government codes.
  • Administrative Disciplinary Procedures

The Office of Student Affairs or designee (hereafter referred to as the Administrative Officer) conducts Administrative Reviews in cases of misconduct, when there is a college need, when expediency requires, [when there is a bias or bias-related incident] or when there is no substantial question of fact. Most Administrative Reviews are held with administrators within the Office of Student Affairs. The objective of the Administrative Review is to review the alleged behavior with the student(s) and to determine whether there has been a violation of the Student Code or other College policies or expectations. If a violation has occurred, the student and the Administrative Officer will discuss the behavior(s) and possible consequences. A student who fails to attend an Administrative Review session risks a decision based upon the information available to the Administrative Officer.

These procedures or guidelines allow for consideration of the circumstances. Deviation from these procedures will not be a basis to change a disciplinary decision, unless it has resulted in prejudice to the individual or individuals involved.

Upon receiving information alleging misconduct, which is typically in the form of an Incident Report submitted by Public Safety, a College House Administration staff member, or a student, the Administrative Officer will generally, follow these procedures:

  1. The student will receive a request in written form, by e-mail, or by telephone to meet or have an appointment scheduled to meet with an Administrative Officer.
  2. At the meeting with the Administrative Officer, the student will be informed of the reason for the meeting.
  3. The student will be asked for his or her account of the incident(s).
  4. The student may request to review the Incident Report, if applicable.
  5. If a violation of the Student Code has occurred, the Administrative Officer will discuss with the student what is inappropriate about the behavior(s).
  6. Students are not presumed to be in violation of the Student Code; however, Administrative Officers are empowered to make decisions whether or not a violation of the Student Code has occurred.
  7. At the conclusion of the meeting, if a decision has been reached by the Administrative Officer, the student will be informed of that decision and the sanction, if any. The student will also receive written verification of that decision in a timely fashion. If the Administrative Officer is not able to arrive at a decision at the conclusion of the meeting, the student will be informed of the outcome in written form in a timely fashion. A copy of this letter will be placed in the Student File.
  8. Information in the Student File is confidential, but it may be used for legitimate educational purposes, including conferring prizes and awards, providing recommendations and imposing disciplinary actions.

-Appeal of Administrative Discipline Decisions

Administrative academic misconduct or discipline decisions may be appealed to the Office of Student Affairs. The student must file his/her appeal in writing with the grounds noted with the appropriate administrator, who now for the purposes of this process becomes known as the appeal officer, within five (5) working days after the administrator issues written notification of the decision. Following review of a particular case, the appeal officer may issue a sanction more or less severe than the original sanction if warranted or confirm the original sanction, or may otherwise adjust the initial disciplinary decision in the appeal’s officer’s sole discretion.

Appeals can be sought on the following two grounds:

  1. On a claim of error in the procedures that affected the outcome; and/or
  2. On a claim of new evidence, information, or material that was not available at the time of the disposition and is relevant to the case. The decision of whether there are grounds for appeal is at the sole discretion of the appeal officer.

If the Administrative Officer determines there are grounds for appeal, the appeal officer will observe the following procedures:

  1. Discussing the circumstances of the case and the appeal with the student.
  2. Further discussing the case and the appeal with the Administrative Officer who issued the original sanction.
  3. Rendering a decision on the appeal within 30 working days from the time that the student files it, unless extenuating circumstances require delay in the appeal process.
  4. Including in the decision the findings of fact on which the decision is based. The appeal officer, however, need not give detailed reasons for the decision reached or the sanction imposed.
  5. The decisions of the appeal officer are final.
  • Committee on Student Conduct Hearing Procedures
  1. Process

Any member of the College community (student, faculty, or professional staff) may seek to have a case heard by the Committee on Student Conduct by referral of the case to the Office of Student Affairs. Designated administrators within the Office of Student Affairs shall make a determination of whether the matter warrants a referral to the Committee. Should the Office of Student Affairs decide that the alleged misconduct does not warrant or is not appropriate for Committee consideration, then the person initiating the report may petition the Office of the Provost to refer the matter to the Committee. Such petition must be filed in writing within five days of the decision of the Office of Student Affairs unless additional time to prepare the petition is granted by that office. The decision of the Office of the Provost on whether the matter should be referred to the Committee shall be final.

The Dean of the College and the Senior Associate Dean of the College are also authorized to refer any matter to the Committee without regard to whether the matter was raised by a source outside the Office of Student Affairs.

When misconduct may result in serious penalties (suspension or expulsion), or where there are substantial questions of fact, the Dean of the College or the Senior Associate Dean of the College may refer the case to the Committee on Student Conduct. However, the Dean of the College or the Senior Associate Dean of the College may impose discipline without referral to the Committee through an Administrative Review.

A student accused of academic misconduct may not drop the course in question until the student has been cleared of any academic misconduct.

  1. Procedures

The object of these procedures is to provide a fair process that enables the College to have a reasonable opportunity to obtain facts and evaluate evidence. A hearing is not a trial, and these procedures should not be followed mechanically without consideration of the circumstances. No failure to follow these procedures will be the basis to change a disciplinary decision unless it has resulted in prejudice to the individual or individuals involved. In unusual circumstances, the Dean of the College and the Senior Associate Dean of the College have the authority to specify alternative procedures for deciding matters of student discipline.

The Committee observes the following procedures:

  1. The  designee from the Office of Student Affairs will meet with the accused student to discuss the alleged misconduct prior to the hearing. At the pre-hearing meeting, the student will be advised of the charges against him or her, the procedures followed by the Committee, the Student Code and the student’s responsibilities in the hearing process.
  2. The student will be informed in writing of the charges against him or her and that it is the student’s responsibility to present his or her case before the Committee. This notice will be provided at least five (5) working days before the scheduled hearing date to insure adequate opportunity to prepare. The specific time and location of the meeting will normally be stated in this notice.
  3. Statements written by those who referred the matter to the Office of Student Affairs or the Committee on Student Conduct will be shared with the accused student prior to the hearing.
  4. The student will be informed of the right to choose and be assisted in the hearing by an adviser who must be a member of the College community. The adviser may be present at the hearing and will be given copies of pre-hearing documents that were given to the student. The adviser may not address the Chair,  designee, the Committee, or other persons at the hearing unless granted permission to do so by the Chair or designee, or unless the student asks the adviser to make either the opening or closing statement on behalf of the student. The roles of the adviser will be to assist the student in preparing for the hearing, to assist the student in preparation of a written statement should one be appropriate, and to consult with the accused during the questioning of the accused student. It is highly recommended that the adviser meet with the Senior Associate Dean of the College or designee prior to the hearing.
  5. No member of the Committee on Student Conduct who feels he or she cannot be impartial or who has an immediate interest in a particular case may participate or be present during the proceedings.
  6. Students may question the impartiality of a member of the Committee prior to the hearing and request their withdrawal from the hearing. To do so, they must state their concerns in writing to the Chair. The Chair will then consult with the member in question. The final decision rests with the Chair.
  7. All hearings are closed. However, the Chair of the Committee may authorize the attendance of any person it believes may serve a legitimate purpose in the hearing process.
  8. The Committee will attempt to conduct the hearing in one session.
  9. The Committee will not consider written or oral statements against the student unless the student has been made fully aware of their general content and of the names of those who made them, and unless the student has been given the opportunity to rebut unfavorable inferences which might otherwise be drawn. At the hearing, witnesses may be called by the Committee, by those who referred the matter to the Committee, and by the accused student(s). The Committee has the discretion to determine which witnesses and what evidence it will hear to provide the charged student with a fair hearing. The student’s list of requested witnesses and any written information being submitted by the student for the Committee’s review must be submitted to the Senior Associate Dean of the College or designee at least two (2) working days prior to the hearing.
  10. At the hearing, witnesses are heard. The student gives an accounting of the circumstances leading to the allegations. The Committee queries witnesses and the student, who has the right to question the witnesses after the Committee.
  11. The Committee deliberates in private after hearing the witnesses and evaluating evidence. In making its final decision, the Committee will review all of the information and determine whether it is “more likely than not” that the accused student is in violation of any part of the Student Code. The Committee must first determine if the accused is in violation of any part of the Student Code. If the student is found to be in violation, the Committee will make a recommendation to the Office of Student Affairs  for an appropriate sanction. At this time, background information may be brought to the Committee’s attention to assist it in determining an appropriate sanction. In determining the appropriate sanction, the student’s entire conduct record may be considered. The Office of Student Affairs typically gives substantial weight to the recommendation of the Committee, but reserves the right to revise the sanction that Committee recommends to ensure consistency and fairness, or to impose or remove a sanction if deemed necessary.
  12. Once the Office of Student Affairs has concurred with or revised the sanction recommended by the Committee, or imposed a sanction even if the Committee does not find sanction able conduct, the student is informed as soon as possible of the decision. Written notification of the decision by the Committee and/or the Office of Student Affairs will be conveyed to the accused, with such notification typically sent within four working days of the hearing. The letter will also refer the student to information about the procedures involved in the decision. The person who brings the charge may be informed of the outcome of the hearing.
  13. The sanction goes into effect as determined by the Office of Student Affairs and ordinarily remains in effect during the appeal process. The student may request that the sanction be postponed during the period of the appeal. If an appeal is submitted, the Dean can give this permission after consulting with the Chair.
  14. Copies of sanction letters are placed in the Student File, but there is no notation to the academic transcript, except for sanctions of Probation, Suspension and Expulsion. Information in the Student File is confidential, but it may be used for legitimate educational purposes, including conferring prizes and awards, providing recommendations and imposing disciplinary sanctions.
  • Appeals of Committee on Student Conduct Decisions

A student (either the student charged or the student initiating the charge) may appeal a Committee on Student Conduct decision in his or her case to the Office of the Provost (or designee), described hereinafter as the appeal officer. The student must file this appeal in writing, with the grounds noted, with the appropriate officer, within five (5) working days after the Office of Student Affairs issues its written notification of its decision. Appeals can be sought on the following two grounds:

  1. On a claim of error in the hearing procedure that affected the outcome of the hearing; and/or
  2. On a claim of new evidence, information or material that was not available at the time of the hearing and is relevant to the case.

The decision regarding whether there are grounds for an appeal is at the sole and final discretion of the appeal officer.

In determining whether there are grounds for an appeal, the appeal officer meets with the Chair and the Adviser to the Committee on Student Conduct to review the procedures that the Committee followed and the evidence that it considered. If the appeal officer considers it necessary, he or she may meet with a number of Committee members or the Committee as a whole.

If the appeal officer finds no grounds to hear an appeal, the student will be informed in writing. The appeal officer need not give detailed reasons for the decision reached.

If the appeal officer decides to there are grounds for an appeal, the student has the choice of requesting that the Committee on Student Conduct rehear the case or that the appeal officer hear the appeal.

If the Committee agrees to rehear the case, it will then decide whether to rehear the case in its entirety or to rehear portions thereof. Following the rehearing, whether in part or in full, the Committee will make a recommendation to the appeal officer, who will then determine the appropriate sanction as described above. Following review of a particular case, the appeal officer may issue a sanction more or less severe than the original sanction so warrant or confirm the original sanction, or may otherwise adjust the recommendation of the Committee in the appeal’s officer’s sole discretion. The decision of the appeal officer is final.

If the Committee refuses to rehear the case, then the case will automatically be referred back to the appeal officer to hear the appeal.

In hearing the student’s appeal, the appeal officer will utilize the following procedures:

  1. Discussing the circumstances of the matter and the appeal with the student.
  2. Further discussing the matter and the appeal with the Chair of the Committee on Student Conduct, where appropriate, a number of Committee members, or the Committee as a whole.
  3. Rendering a decision on the appeal within 30 working days from the time that the student files it, unless extenuating circumstances require delay in the appeal process.
  4. Including in the decision the findings on which the decision is based. The appeal officer, however, need not give detailed reasons for the decision reached or the sanction imposed.
  5. The decisions of the appeal officer or designee are final.
  • General Provisions
    1. Pending investigation of the alleged misconduct by the Office of Student Affairs  or pending a hearing before the Committee on Student Conduct when the Dean of the College or designee has not yet imposed a penalty, the academic status of the student is not normally altered, nor is his or her right to be present on campus to attend classes normally suspended, except for reasons relating to the safety and well-being of College property or the physical, academic, or emotional safety or well-being of members of the College community. The decision as to whether to suspend any of the student’s rights during the pendency of any proceedings or appeals rests with the Office of Student Affairs. Where that office determines that it is necessary or advisable to temporarily suspend the rights of a student pending investigation or a Committee hearing, efforts will normally be made to expedite the investigation and/or hearing.
    2. Lawyers/advocates who are not College employees are not permitted at any Committee hearing, informal or formal, or administrative reviews.
    3. Involved students are expected to attend the Committee hearing and cooperate in the Committee procedures. A student who fails to cooperate in the Committee proceedings may be excluded from the hearing at the discretion of the Committee, and the Committee may proceed to hear the case and make a decision. The student may face possible disciplinary action.
    4. An accused student who fails to attend the Committee proceeding risks a recommendation of the Committee based upon the evidence it hears.
    5. When a student accused of serious misconduct has left the College or withdrawn from it, before the case can be heard by the Committee on Student Conduct or the Dean of the College or the Senior Associate Dean of the College or designee, the following procedures are invoked:
      1. The student will be notified in writing of the charges being brought against him or her and of the time, date and location of his or her hearing before the Committee on Student Conduct, if applicable.
      2. The student will also be notified in this same communication that the hearing, if applicable, can and will be held without him or her being present.
      3. The hearing will be conducted following normal procedures including the rendering of a decision and the student’s access to the appeal process.
      4. The College will note the result of the hearing or the administrative review on the student’s record consistent with past practice.
  1. All information about student disciplinary matters, including names, details of the incident and outcomes, is confidential unless otherwise specified within the Student Code. Students found to be in violation of this stipulation will be subjected to discipline as outlined in the Student Code.
  2. Students who are suspended or expelled from the College or who are removed from College-owned residential facilities due to disciplinary action are normally not given refunds for fees/tuition paid.
  3. Disciplinary Actions and Penalties

When the disciplinary penalties listed below are administered they will normally include the following actions:

  • Warning or Educational Intervention
    1. Given for minor misconduct.
    2. Recorded in the Student File but not reflected on academic records or College transcripts.
  • Reprimand
    1. Given in cases of serious misconduct or in cases of repetitious minor misconduct.
    2. Recorded in the Student File but not reflected on academic records or College transcripts.
    3. A letter may be sent home to the parents/guardian of the student.
  • Disciplinary Probation
    1. Given in cases of very serious misconduct when it is felt the student should not be removed from the College community.
    2. Given for stated period of time.
    3. May be required to meet periodically with an appropriate College official.
    4. Recorded in the Student File and reflected on academic records and College transcripts.
    5. A letter may be sent home to the parents/guardian of the student.
  • Suspension
    1. Given in cases of very serious misconduct when it is believed that the student should be removed from the College community.
    2. During the period of suspension, the student is not to be on College property without prior permission from the Office of Student Affairs or designee.
    3. Penalty is given for a stated period of time and readmission is not automatic.
      1. The student must file a petition for readmission with the Dean of the College.
      2. If appropriate, the Office of Student Affairs may consult with the Committee on Student Conduct prior to granting permission to return.
      3. The process of petitioning for readmission may be initiated during the semester of suspension.
      4. A suspended student is normally asked not to be present in the city of Lancaster. In such cases, if the student is found to have been in Lancaster, reinstatement at the College will not normally be granted.
      5. Official readmission will not take effect until one week prior to the start of classes in the semester following the period of the suspension.
    4. A letter is sent home to parents/guardian.
    5. Recorded for a stated period of time in the Student File, on the student’s official academic record, and on any College transcript issued as “Suspended, Committee on Student Conduct, (date)” or “Suspended, Administrative Action, (date).”
    6. Except in unusual circumstances, academic credit is not given for course work undertaken during the period of suspension.
  • Expulsion
    1. ​Given in cases of extremely serious misconduct when it is the judgment of the Office of Student Affairs that the student should never be permitted to reenter the College.
    2. Expulsion implies that an appeal for readmission would not be granted.
    3. The student forfeits the rights of membership and participation in the College Community and may not be on College property without prior permission of the Office of Student Affairs or designee.
    4. A letter is sent home to parents/guardian.
    5. The sanction is recorded in the Student File, on the student’s official academic record, and on any College transcript issued as “Expelled, Committee on Student Conduct, (date).” or “Expelled, Administrative Action, (date).”
    6. If a student is expelled, the student’s case may be reviewed by the Office of the Provost.

Additional Sanctions

Instead of, or in addition to, the above stated sanctions, the following actions and sanctions may also be administered by the Office of Student Affairs:

  • Housing Probation

Specified period of time during which further violation of housing policies could result in College Approved Residential Facilities Separation.

  • College-Approved Residential Facilities Separation

College-approved residential facilities separation involves removal from a College-approved residential facilities community for conduct that clearly demonstrates unwillingness or inability to function appropriately in the residential facilities living situation. Such separation may be permanent or for a specified number of semesters.

  • Restitution

Restitution is not a fine; it is reimbursement for actual damage to, destruction of, or misappropriation of College property or property of any person that results from conduct in violation of this Code. The Office of Student Affairs will investigate and determine the appropriate reimbursement.

  • Suspension of Community Involvement Privileges

Any inappropriate behavior directed at the College community, organization(s), or members of the community may result in the individual’s or organization’s loss of community privileges, including participation and/or holding a leadership position in specified organizations or athletic activities for a designated period of time.

  • Withholding of Degree

In cases involving seniors, the College may withhold a student’s F&M degree for a specified period of time. This penalty is imposed instead of suspension at the end of the senior year or at the end of student’s educational program where degree requirements have been met. A withheld degree is recorded on a student’s transcript. Relevant information remains on the student’s permanent record at the College and may be disclosed by the College in response to requests for which permission has been given or as otherwise legally required.

  • Imposition of Sanctions

The following administrative officers can impose sanctions as listed:

  1. Vice President and Dean of Student Affairs or designee
  2. President or designee

The Vice President and Dean of Student Affairs or Dean of Students may temporarily suspend the privileges of an individual or individuals pending a Committee or Administrative Review decision, or subsequent appeal.

In imposing any of the above actions or sanctions, or in place of them, the Office of Student Affairs or appeal officer may administer such additional actions, sanctions or conditions as deemed appropriate. Examples include:

  1. Prohibitions from involvement in College co-curricular activities.
  2. Attendance at educational programs.
  3. Obtaining professional help, guidance, or advice.
  4. Letter(s) of apology.

Hazing

Philosophy Regarding Hazing

We care about the health, safety, dignity, success, and emotional and psychological well-being of students, about the ability of our student organizations & teams to be successful, about the health of our College community, and about advancing the mission of the institution. We take issue with any situations that students experience while joining teams, clubs, and organizations that put these priorities at risk.

Hazing does not align with specific phrases in the F&M institutional mission as described below: “...to teach them...to think critically...”

“...to instill in them the capacity for both independent and collaborative action...” “...to foster in its student’s qualities of...character...”

“...that they may...contribute meaningfully to their occupations, their communities, and the world.” Hazing is inconsistent and violates the F&M student code of conduct, specifically:

Conduct which is unbecoming of a Franklin & Marshall student, defined as:

“...physical or verbal abuse or assault; threats; intimidation; harassment; coercion; and other conduct that threatens, instills fear, or infringes upon the rights, dignity, and integrity of any person.”

Hazing Policy

Hazing is a violation of College policy and Pennsylvania state law. Hazing includes but is not limited to behaviors occurring on or off campus that are physically, emotionally, or psychologically humiliating or abusive, or endanger the health or safety of an individual or selected group of individuals as part of the process of gaining entrance or acceptance into an established group, team, or organization. Any activity as described in this definition upon which the initiation or admission into, or affiliation with, or continued membership in an organization is directly or indirectly conditioned shall be presumed to be “forced” activity, the willingness of an individual to participate in such activity notwithstanding. Hazing includes but is not limited to subjecting an individual to extreme mental stress or encouraging or requiring willful destruction or removal of public or private property for the purpose of initiation or admission into, affiliation with, or as a condition of continued membership in any organization. The term “hazing” shall also include, but not be limited to, any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, liquor, drug or other substance, or any other forced physical activity which could adversely affect the physical health and safety of the individual, and includes activities subjecting persons to extreme mental stress, including sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual.

No Contact Procedure

No Contact orders are issued by the Advisor to the Committee on Student Conduct (ACSC), currently Brian Samble, at the request of the Office of Student Affairs. Members of the Office include the Senior Associate Dean of the College or designee, the Title IX officers, and the House Deans, each of whom may request issuance of a no contact order. The Department of Public Safety may also issue a no contact order and should notify the ACSC when doing so.

  • To request a no contact order, the College administrator should notify the ACSC in writing (email) of the parties involved and any additional or exceptional prohibitions to be included.
  • A student may request issuance of a temporary no contact order that shall remain in effect until further notice
  • while an investigation/review is being conducted.
  • No contact orders may be issued regardless of the filing of a formal complaint by a student.
  • No contact orders are available to both the complainant and respondent in an investigation.
  • No contact orders are usually reciprocal and apply equally to both parties with the exceptions described below.
  • The order should state that it prohibits verbal, electronic (including email and all forms of social media), written, and third-party communication between both parties. The order may also clarify the distance the alleged perpetrator must stay away from the claimed victim if they are in the same vicinity on campus.
  • The order should address attendance at College –sponsored activities or gatherings. This aspect of the no contact order will be determined by the College Officer requesting the no contact order and specifically stated in the no contact order.
  • Retaliation against the complainant in a no contact order, such as barring the complainant from activities or groups, either by the respondent’s actions or those of associates of the respondent, is a violation of the Student Code of Conduct and may result in sanctions.
  • The no contact order should specify that it is not a legal protective order as issued by a court of law and will not apply to non-College related premises; however, it will apply to College-sponsored activities regardless of the location.
  • Reporting of violations of the no contact order is the responsibility of the parties to whom it is issued. Reports of violations can be made to any of the offices that have the authority to issue the no contact order; the Department Public Safety, the Office of Student Affairs or the Title IX Office.
  • Alleged violations of the no contact order and/or retaliation will be referred for investigation to the Office of Student Affairs and, if confirmed, will likely result in sanctions. See the College Life Manual for explanation of sanctions.
  • No contact orders may be placed or left in place without a finding of responsibility or violation of the student code. At the request of either party, the need for the no contact order may be reviewed.
  • The no contact order should identify the resources available to the parties when concerned for their safety: Department of Public Safety at 717-358-3939 or the Lancaster City Police at 911.
  • Upon receipt of a no contact order via email both parties are required to immediately respond to the issuer, via email, indicating that they received and understand the order. Failure to do so may be grounds for a sanction
  • The Advisor to the Committee on Student Conduct or designee will be responsible for keeping a log of all no contact orders that are not Title IX related. The Title IX Coordinator or designee will be responsible for keeping a log of all Title IX related no contact orders.
  • At the start of each semester, the person responsible for the log will review all no contact orders. This person will be responsible for notifying the parties to the no contact order of any change in status, or reaffirming the no contact order.

Weapons Policy

Franklin & Marshall College strictly prohibits the introduction, construction, possession or use of weapons everywhere on campus and college owned or controlled properties off campus.

"College Premises" includes: Events, College-sponsored activities, on and off-campus, College special events, all College -affiliated buildings, and all College owned properties as well as College Row Apartments, College Hill Apartments, JSP Houses and all College approved landlord properties in which Franklin & Marshall students reside. So as to safeguard the College community, this prohibition shall be given the broadest possible interpretation and on grounds.

For the purpose of this policy, weapons include, but are not limited to any device which can expel a projectile and/or other dangerous weapon including:

  • Handguns, rifles, shotguns, air guns, pellet guns, “3D” printed weapons, BB guns and any other type of firearm. *
  • Electronic incapacitation devices (Tasers).
  • Knives which include but are not limited to any knife with a blade length of more than four inches, any knife with a blade that opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife, or any knife having a blade that opens or falls or is ejected into position by the force of gravity, or by an outward, downward or centrifugal thrust or movement. This excludes eating utensils.
  • Axes, swords, bows and arrows.
  • Explosives, fireworks or ammunition of any kind.
  • Any martial arts or security equipment of a dangerous nature, including Chinese stars, nunchakus, brass knuckles and spiked gloves.
  • Weapons printed or constructed from “3D” printer.
  • Any other items which, in their intended use, are capable of inflicting serious injury.

Because these weapons may pose a clear risk to persons and property on the campus, violation of the regulations may result in administrative action from the college and/or prosecution under the appropriate state or federal laws.

Weapon: A weapon is generally something used to injure, defeat, or destroy and may cover many types of instruments, such as a blackjack, slingshot, billy, metal knuckles, dagger, knife, pistol, revolver, or any other firearm, razor with an un- guarded blade, and any metal pipe or bar used or intended to be used in a club, among others.

Possession: Physical possession on the person or placing or keeping a weapon at any location on the College campus, including an individual's living quarters or workplace, in any vehicle, or in an individual's container including but not limited to backpacks, briefcases, purses, wallets, bags and luggage.

Introduce: To bring any weapon onto College property or to assist anyone in bringing any weapon onto College property.

*No person shall be permitted to carry firearms or other weapons, concealed or not concealed, with or without a concealed weapon permit, while on properties owned or controlled by the College, without the express written permission of the Director of the Department of Public Safety.

Fire Safety Policies

As Franklin & Marshall Students, you have rights regarding personal safety and security. In order to ensure these rights for you and your fellow students, you must abide by certain policies. Fulfilling these policies and requirements is your responsibility as a student at F&M. Sanctions will be imposed for failing to comply.

In the event of a fire, the building fire alarm should be activated and the Department of Public Safety should be called (ext. 3939) to have them assist in evacuating residents. Students should familiarize themselves with the location of fire alarm pull stations, fire extinguishers, exits and a designated meeting place during alarms. Fire extinguishers, smoke detectors, heat detectors, sprinkler heads and pull stations are installed for the protection of building occupants, and are wired directly to the Department of Public Safety.

Tampering with fire protection systems or turning in a false alarm is a violation of the Lancaster City Fire Code and the laws of the Commonwealth of Pennsylvania and is classified as a felony, punishable by a fine and/or imprisonment of up to five years. A student found guilty of this felony also could be expelled from the College.

This policy extends to all residential facilities including, but not limited to all College owned and approved housing and reporting through the student conduct process may occur.

Student Fire Safety Expectations:

  • Health & Safety Inspections — Random Health & Safety inspections will take place throughout the year. Any safety violation will be recorded.
  • Fire Alarms — When the fire alarm in your building sounds, it is your responsibility to leave the building immediately. Although some fire alarms are false, you must treat every fire alarm as if a real fire is occurring. Maliciously pulling a fire alarm is a serious offense. It disrupts the life of every resident in the building and places at risk the lives of the responding fire personnel and resident staff. If you witness an alarm being pulled falsely, notify a staff member immediately.
  • Fire Extinguishers — Fire extinguishers are placed in specific locations throughout each residence hall. These extinguishers should be used only in the event of an actual fire. Misuse of a fire extinguisher is a very dangerous act.
  • Door Propping — The first step toward a safe community is keeping the exterior door properly locked. Propping open a building door leaves the building and its residents vulnerable to all crimes. The FOB access system for each residence hall door monitors propping. In the event that a door is propped open for more than 60 seconds, a silent alarm sounds to which the Franklin & Marshall DPS will respond.

Prohibited items in residential facilities (except in designated approved areas such as kitchens)

  • Space heaters and heating blankets
  • Non UL extension cords are not allowed.
  • Only UL approved strips with surge
  • Any style of halogen light or lamp
  • Octopus lights and lamps (any light with more than three "arms")
  • Grills are not permitted inside facilities. Lighter fluid is prohibited in all areas.
  • Non-College mattresses (unless approved by Office of Student Accessibility Services)
  • Foam mattress toppers (egg crate, memory foam, Non-College upholstered furniture)
  • Heat-producing appliances. This includes coffee makers, toasters, toaster ovens, hotplates,
  • Candles, incense, hookahs, and other sources of open flame.
  • Firecrackers, gasoline, propane tanks, or other highly combustible items

Other issues:

  • Smoking (including “smokeless” cigarettes or “vaping”) is prohibited in all residence halls.
  • Construction of partitions, bunk beds, lofts, and other additions to your room is not allowed.
  • Posters, flags and other wall hangings must be used sparingly. Hanging objects, flags, banners or equivalent from windows is prohibited
  • Exits may not be blocked or used for storage

Description of Violations and Sanctions

Level I Violations

  • Presence of extension cords
  • Use of room partitions or dividers of any kind
  • Use of bed risers, cinderblocks, or lofted furniture of any kind
  • Presence of unused candles, incense, or ashtrays
  • Prevention of egress through any residence room door, window, or window seat area
  • Excessive wall décor in a residence hall or apartment space
  • Wall décor that attaches to ceilings or connects one wall to another (e.g., tapestries, posters,
  • Presence of a tapestry that is not flame retardant
  • Connecting more than two strings of light together in a residence hall or apartment space
  • Propping of doors
  • Removal of screens

Level I Sanctions

  • $50 fine
  • Removal of prohibited item(s) by student or College Official (if applicable) *

Level II Violations

  • Presence of used candles, incense, ashtrays
  • Presence of halogen lamp
  • Use of electrical appliances (e.g. toaster ovens, microwave ovens, heating coils, George Foreman grills, etc.) outside of a kitchen (in an apartment) or kitchenette (in a residence hall)
  • The charging of a hoverboard or related item, whether through an electrical outlet or other means, in any College-owned or College-approved property is a Level II violation of the College's Fire Safety policy

Level II Sanctions

  • $100 fine
  • Removal of prohibited item(s) by student or College Official (if applicable) *

Level III Violations

  • Failure to evacuate when a fire alarm sounds
  • Presence of lit candles or incense
  • Smoking of any substance inside any building or residence hall on campus (includes the presence of evidence of smoking. i.e. ash and/or butts in the window, as well as “smokeless” cigarettes or “vaping”)

Level III Sanctions

  • $200 fine
  • Removal of violation by student or College Official (if applicable) *

Level IV Violations

  • Covering or attaching items to fire safety equipment in an on-campus residence, including
  • Presence of firecrackers, gasoline, propane tanks, or other highly combustible items
  • Presence of unattended lit candles and incense
  • Damage, misuse, or theft of firefighting equipment (i.e. unwarranted discharge of fire extinguisher)

Level IV Sanctions

  • $300 fine
  • Removal of violation by student or College Official (if applicable) *

Level V Violations

  • Falsely reporting a fire by pulling the fire alarm or contacting emergency personnel
  • Damage, misuse, or theft of fire alarm

Level V Sanctions

  • $500 fine
  • Referral to Student Conduct process
  • Possible criminal prosecution by City of Lancaster

Identification Card Policies

Students are required to carry their cards at all times and to present them at the request of a College official or public safety officer. The ID card can only be used by the person whose name appears on the card; lending or altering a card may subject the owner to disciplinary action.

Loss of the card must be reported immediately both to the Campus Card Office and to the Library so that lost cards can be deactivated to prevent unauthorized use. There is a $15 card replacement charge for damaged or lost cards. Cards that no longer function properly will be replaced at no charge, assuming that the card has not been damaged or abused.

Loss or Damage to Personal Property

The College does not assume responsibility for loss of or damage to personal property of residents through fire, theft, or other causes. The College recommends that each student or his or her parents carry insurance against loss of and damage to personal property.

Lancaster City Noise Control

The City of Lancaster has a Noise Control Ordinance that prohibits noise above certain levels, particularly between the hours of 9 p.m. and 8 a.m. Some provisions of the ordinance apply at any time. The ordinance covers noise made by stereos, radios, car horns, musical instruments, animals and other instances. A Special Noise Variance can be obtained from the City Police Department of Lancaster. Students should be familiar with the Noise Control Ordinance, copies of which are available from the Department of Public Safety.

OTHER COLLEGE POLICIES

College Houses

All regularly enrolled first- and second-year students, except approved commuting students who live at home or with a parent or legal guardian within a 50-mile radius, are required to live in their College House during their first year, students must live in their College House, a College House annex building or in an approved Theme House during their second year at the College, and in College approved housing for the remainder of their time at the College. Exceptions must seek approval in advance by the Office of Student Affairs. Each spring, a room selection process will be held for upper class students.

The College has established basic expectations that require each student to assume maximum responsibility for the environment in which he or she lives. All students are expected to abide by the Student Code and act in such a manner that the rights, safety and comfort of others are not disturbed. Behavior inconsistent with these expectations could lead to administrative action. Such cases may also result in civil action and/or action by the Office of Student Affairs or designee.

Students are also expected to establish and observe College House rules.

College policies are in effect whenever College-owned/approved housing is occupied. It is the responsibility of each student and his or her guests to be aware of the regulations and to adhere to them, as well as to policies outlined in the housing contract and in other sections of the College Life Manual, including the alcohol policy.

Canvassing and Commercial Enterprises

For the protection of residents, canvassing, soliciting and commercial enterprises are prohibited unless approved in advance by the Director of Student Engagement and Leadership. In order to obtain approval, individuals should contact the Director of Student Engagement and Leadership. Unapproved items will be removed from halls and responsible individuals and/or groups may face disciplinary action.

The Director of Student Engagement and Leadership must also approve club fundraising projects and personal profit- making enterprises. Such sales, for limited periods of time only, are restricted to tables in lower level of the College Center, except by special advance approval.

Cooking and Appliances

Air conditioners, hot plates, microwave ovens, electric heaters and heavy appliances, such as large refrigerators, are not permitted in college housing. Microfridges or compact, energy efficient refrigerators with attached microwaves are available to students through a rental arrangement with a local firm. Students may also provide their own 4 cu ft. or less energy star refrigerator, but may not bring a standalone microwave to campus.

Lockouts

A student who becomes locked out of his/her College-owned residential facilities, should contact the Department of Public Safety for an unlock assist. The first unlock assist a student requests are free of charge. All subsequent lockout assistance is billed at $10 per occurrence.

Pets

No student may keep a pet(s) in college-approved housing unless approved by the Office of Student Accessibility Services and the Landlord, if in an off campus property. This includes all reptiles, all mammals and any other animals that live outside of water; the only exception is fish. Aquariums must be 20 gallons or smaller. Pets also are not allowed in the Steinman College Center or any food service areas at any time unless it is a service animal. The City of Lancaster Health Code prohibits animals in areas where food is served, and a City of Lancaster ordinance requires dogs to be leashed in public places. Licensing laws are strictly enforced. Copies of the City’s “Dog Law” are on file at the Department of Public Safety. Emotional Support Animals and Service Animals are approved through the Office of Student Accessibility Services.

RESIDENTIAL LIFE

Room Changes

Room changes can be made only with the approval of the House Dean, or, in the case of special interest housing, the Director of Housing. In most cases, room changes are not allowed during the first and last three weeks of each semester. Please note that suites and apartments cost more than single or double rooms. Accounts may reflect a different housing charge once a student changes rooms.

Room Condition

Repairs to on-campus and theme housing should be reported to the Service Response Center at repairs@fandm.edu or House Adviser (HA). Only authorized maintenance personnel are permitted to install equipment and to make alterations or repairs.

Smoking Policy

Smoking is not permitted in any of the College’s residential facilities (including “smokeless” cigarettes or “vaping”). Please see the College’s non-smoking policy for additional details.

Damages

In any community living environment, items must be replaced periodically due to normal wear and tear. Students are expected to use care in the use of College facilities. Students are held responsible for damages that cannot be considered normal wear.

If an individual causes damage, he/she should report it to their House Dean or to Facilities & Operations within 24 hours after the damage occurred. The individual is held accountable for the cost of the needed repair(s).

When damage occurs but no one takes responsibility, the House Dean will conduct an investigation to identify the responsible individual(s). If the responsible individual is identified, he/she is subject to replacement costs, fines, and other sanctions as deemed appropriate. If the responsible individual(s) cannot be identified, the residents of the wing, floor, or building will be assessed common area damage charges.

Residential Rooms/Apartments: The resident(s) will be responsible for the condition of the room assigned to him/her as well as the College property issued to the room. Each room will be inspected by Facilities & Operations staff prior to occupancy, and also upon termination of occupancy. Students are required to do an inspection of their room at occupancy and report any issues to Facilities & Operations. Damage charges will be levied for any lack of cleanliness and/or damage/vandalism to, or theft or loss of college property, including loss of keys issued to the resident. Students are responsible for any damage or loss to the premises caused by their guests. Unless a specific resident is identified for the purpose of billing, the charges will be divided equally among the occupants of the room.

If there is damage to suite/apartment common area, the occupants of the suite/apartment will each be billed an equal portion of the bill.

Lounges / Common Areas: Lounges / Common Areas are assessed for damages each week throughout the academic calendar. It is understood that the residents are responsible for any damage or loss and non-routine cleaning/trash removal required to the common areas of the residence halls and their furnishings, including vending machines and other equipment placed in the residence halls as a convenience to the residents. Damages in common areas are charged to the person(s) responsible (if identified). Otherwise, all floor or hall residents may be collectively charged. Any damage or loss of residence hall recreation equipment is charged to the person(s) responsible (if identified). Otherwise, all residents may be collectively charged. The College is not liable for theft or damage to the personal belongings of resident students.

Damage Billing: If damages are assessed to a student or groups of students, those charges will be found on the student’s tuition bill. In special cases, a separate bill may be sent to the student. Charges are made on the basis of estimated damage to existing College property and, in many instances, estimated labor charges.

Please see the Facilities & Operations website for more information. http://www.fandm.edu/facilitiesoperations

Keys

For the safety of all students, lost keys and/or FOBs must be reported immediately to Facilities and Operations Service Response Center at (717) 358-3900. F&O will then change the lock and replace the keys. There is a $40 lock recombination fee, a $10 charge per replacement key, and $50 for replacement FOBs.

Stolen keys and/or FOBs must be reported immediately to the Department of Public Safety.

Pictures/Ornaments

While we seek to help students find a way to create a sense of home in their residential space, we require that students limit that to decorations and belongings that will not damage the facility. In hanging fixtures and other ornaments in student rooms and residential common areas care must be taken so that painted surfaces are not damaged and smoke detectors are not covered.

Painter’s tape, Command strips/hooks, and poster putty are the recommended means for affixing items to walls. At no time should nails, screws, duct tape, masking tape, or glue/epoxy be used on any surfaces or furniture. Flags, banners, and similar items may not be hung out/displayed from windows on the exterior of the building/residence hall.

Pests/Bugs

Structural and landscape pests pose significant problems to people, property, and the environment. Pesticides can also pose risks to people, property, and the environment. It is therefore the policy of Franklin & Marshall College to incorporate Integrated Pest Management (IPM) procedures for control of structural and landscape pests. Please see the Facilities & Operations website for more information. http://www.fandm.edu/facilitiesoperations

Furniture

Each residence hall room is supplied with furniture for the students. This includes a bed, mattress, dresser, desk and chair. Furniture quantity may not match the occupancy, even so, all College owned furniture, whether one or two sets, must stay in the room

College-provided furniture may NOT be removed from a student’s bedroom for any reason, including but not limited to bed frames, mattresses, dressers, bookcases, chairs, desks and wardrobes. Room furniture may not be placed in a dormitory hallway at any time; it will be removed, and the student to whom it was assigned will be fined.

For significant health and safety reasons, students are prohibited from bringing certain used, or second-hand, furniture onto the Franklin & Marshall College campus. Prohibited items include used or second hand:

  1. Upholstered chairs and sofas
  2. Futons
  3. Bean-bag chairs
  4. Any other furniture containing cushions or stuffing.

Room Condition/Issues

Repairs to on-campus and theme housing should be reported to the Service Response Center.

Online Work Order System: http://repairs.fandm.edu/helpdesk

Phone: (717) 358-3900

Email: repairs@fandm.edu

Contracts

No student or employee of the College may sign a contract that legally obligates the College with any external third party without the approval of an adviser, department chair, or supervisor and the signature of the Associate Vice President for Finance on the contract.

WITHDRAWALS AND LEAVES OF ABSENCE

The federal government prescribes the treatment of Title IV aid in the event a student withdraws. At Franklin & Marshall, all leaves of absences, whether informal or formal, are treated as withdrawals for the purpose of returning Title IV aid. When the Office of Financial Aid receives notice of a leave of absence or withdrawal from Franklin & Marshall, the Office must calculate the percentage of the semester that the student was enrolled. If the student withdraws after the semester is 60% completed, the student has earned all Title IV aid for the semester and no funds will be returned to the federal government. If the student withdraws prior to the 60% point in the semester, the percentage of the funds that were not earned will be returned in the following order:

  • Unsubsidized Stafford Loan
  • Subsidized Stafford Loan
  • Perkins Loan
  • PLUS Loan
  • Pell Grant
  • SEOG
  • Other Title IV programs

If the student has received a refund credit prior to withdrawing, the student will be responsible for repayment of the Title IV funds per Return to Title IV requirements, either to the College or the federal government. The College will notify the student of his or her responsibilities regarding the repayment of unearned Title IV funds that have already been disbursed and refunded to the student.

HEALTH LEAVES AND POLICIES + Hospital Admission:

If a student is admitted for medical and behavioral treatment to the hospital during the term of study they must seek clearance by contacting the F&M student wellness center to request a return to campus.

The Staff of the F&M Student Wellness Center may recommend, whenever it is deemed clinically appropriate, and after individualized analysis, that the Office of Student Affairs or designee place a student on a Leave of Absence for Health Reasons. A student may also request a recommendation for a Leave of Absence for Health Reasons through the staff of the F&M Student Wellness Center.  If a student is unwilling to follow a recommendation for a Leave of Absence for Health Reasons, a Required Leave of Absence for Health Reasons may be recommended to the Office of Student Affairs.

A Leave of Absence for Health Reasons is typically the result of, but is not limited to, the following situations:

  1. A medical and/or mental health condition requiring more intensive treatment than can be provided on campus.
  2. A medical and/or mental health condition that is significantly interfering with the student’s ability to function academically.

When a student is placed on leave, he/she is typically withdrawn from courses for that semester while obtaining appropriate care from a licensed health care provider. Reinstatement to the College is dependent on review of medical records, evaluation and recommendation by the staff of the F&M Student Wellness Center and approval by the Readmission Committee. (See the College Catalog for full leave of absence policies).

The F&M Student Wellness Center does NOT issue medical excuses for missed classes due to illness. If it is the recommendation of a healthcare provider that a student should not attend class, should be sent home, or should be hospitalized, the student’s College House Dean will be notified to place the student on a short-term medical leave and professors will be notified by email from that office.

It is mandatory that all students have medical insurance coverage either through a guardian/parent’s policy or private insurance or by purchasing the plan available through the College. Students who do not complete the waiver indicating their insurance coverage will be billed for the Student Health Insurance Plan (SHIP) designed specifically for the students of Franklin & Marshall. Students who intend to participate in intercollegiate, club, or intramural sports, as well as students insured through managed care programs, are strongly urged to consider this plan as a supplement to their coverage.

All incoming first-year and transfer students are required to submit a medical history form to be completed by their family physician. Proof of required immunizations along with a tuberculosis risk assessment are required sections of the incoming physical form.

Class Absence Notification Policy

The F&M Student Wellness Center recognizes that students are responsible for adhering to professors’ attendance policies and that only faculty members can excuse students from class. The F&M Student Wellness Center DOES NOT issue class absence notes. Students are encouraged to communicate with their professors directly with regards to missed classes, preferably prior to the missed class.

We recognize that not all acute illnesses warrant visits to the F&M Student Wellness Center. We also recognize that individuals' tolerance for acute illness is variable. The F&M Student Wellness Center can only verify visits. We cannot verify an illness that has already resolved by the time of the visit.

With the student’s signed consent, the F&M Student Wellness Center will verify that the student was seen and evaluated. A student's professor will need to contact the F&M Student Wellness Center, either by phone or email should they need to verify an appointment. Visits to the F&M Student Wellness Center for illness DO NOT equate to a class excuse. Excuse for a missed class, presentation, or exam, is at the discretion of individual professors.  Any student who is ill at home and is not seen by the F&M Student Wellness Center will need documentation from their primary care provider in order to verify a medical illness for any missed activity.

Certain health situations (detailed below) may result in professors receiving a communication directly from the Dean’s Office or the F&M Student Wellness Center.

Short Term Medical Leave

Students who are advised by a medical professional to NOT attend class, are sent home due to a health related condition, or are hospitalized, are issued a short-term health leave. Professors receive email communication, including specific dates of the recommended absence, from the Dean’s office. Short-term health leaves are only recommended in the case of severe illness in which it is a risk to the particular student or classmates for that student to attend class. Short-term health leaves DO NOT apply to individual class absences. Students who choose to go home to see their personal physician for an acute problem can only receive a short-term medical leave AFTER the F&M Student Wellness Center has received documentation from the home physician.

Additional Policy

If a student is being treated and followed for a health related condition that could impact class attendance or performance, (e.g., concussion, acute mononucleosis) an email will be sent directly to the appropriate professors provided the student gives consent to do so.

Students missing an exam or presentation while being seen at the F&M Student Wellness Center due to an illness may give consent at the time of the visit for the professor to be informed of the situation. This notification to the professor DOES NOT automatically result in an excused absence from the exam or presentation.

The F&M Student Wellness Center does not believe students should miss class for medical appointments on or off campus. If this cannot be avoided and the professor requires verification of the appointment, the student can give consent for the professor to be informed. The F&M Student Wellness Center requires documentation from an off-campus provider to verify appointments.

A staff member of the F&M Student Wellness Center can only speak with a professor about a student’s medical situation if the student signs a formal consent to do so per required privacy laws.

NON-SMOKING POLICY

In order to promote the health and safety, comfort and well-being of all members of the College community, Franklin & Marshall prohibits smoking:

  • Inside all buildings on campus, including academic and administrative buildings, the Alumni Sports and Fitness Center and the Steinman College Center,
  • in all indoor public areas and restrooms,
  • in shared as well as private offices,
  • in College Houses/College-owned residential facilities,
  • at all indoor and outdoor athletic events,
  • inside College vans, chartered buses, or other College vehicles used for mass transportation,
    • within 30 feet any campus building(s).

Lighted smoking materials are not permitted in any indoor public areas of the College, offices, or Houses/College-owned residential facilities. Smokers are expected to dispose of smoking materials properly and safely; trash receptacles are provided near most campus buildings for this purpose.

“Smokeless” cigarettes or “vaping” are not permitted in any indoor public areas of the College, offices, or Houses/College-owned residential facilities.

PARKING AND MOTOR VEHICLES

General Statement

Bringing a car to campus is a privilege, not a right. Operation of a personal car is not a requirement of any College program, and students bring and operate cars at their own risk. The College attempts to assist vehicle owners by furnishing appropriate parking regulations and limited parking spaces but assumes no responsibility for theft or vandalism to vehicles parked on College property.

Motor Vehicle Registration

First-year students are prohibited from bringing vehicles to campus or surrounding neighborhoods.

Any other student who plans to operate a motor vehicle, including a motorcycle or moped, in the Lancaster area must register that vehicle with Auxiliary Services within 24 hours of its being brought into the Lancaster area.

Registration of motor vehicles is done online through Inside F&M and the permit is mailed to your campus mailbox.

Campus Speed Limit

The campus speed limit is 15 miles per hour. Motorized scooters are prohibited in Lancaster City.

24-Hour Student Parking

The student parking area behind Weis Hall, Ware College House and Bonchek College House (with the exception of the Special Permit Parking, which must be applied for through the Parking Committee at the Department of Public Safety), and North Campus west parking lot offer 24-hour student parking. For continued safety of vehicles parked in student parking areas, it is strongly advised that owners make frequent checks of their vehicles. No student parking is permitted in the lot on the west side of College Square at any time.

Off-Campus Parking

Student parking is not permitted on the residential side of Race Avenue or on West Frederick Street, West New Street, West Clay Street and West Ross Street between Race Avenue and State Street.

Employees, students and guests are requested to observe both Lancaster City and Franklin & Marshall regulations. Street cleaning signs are posted in the neighborhoods.

On-Campus Parking

Parking is permitted only within lined spaces. Reserved spaces and all spaces in Williamson Field parking lot are for faculty and professional staff, Monday to Friday, 7.m. to 5 p.m. Student parking is permitted in the Williamson Field Parking Lot between 5 p.m. to 2 a.m. on weekdays and 7 a.m. to 2 a.m. on weekends and holidays. Williamson Field parking lot and the lot on the east side of College Square are closed to all parking seven nights a week from 2 a.m. to 6 a.m. No student parking is allowed at any time in the Food Services 24-hour reserved spaces.

Vehicles may never block fire lanes or exits.

Questions regarding parking will be answered by the Department of Public Safety.

Parking and Driving Penalties

Students are expected to operate their vehicles within the provisions of the Commonwealth of Pennsylvania Vehicle Code. Persons violating campus parking and driving regulations are subject to fines up to $50 per occurrence depending upon the violation. Failure to abide by these parking and driving regulations may result in penalties, including towing of vehicle and/or College disciplinary action.

Parking fine appeals must be made within five working days of the offense at the Department of Public Safety. Appeals are reviewed and ruled upon by the Parking Review Board, composed of a member of professional staff and two students. Members of this committee will remain anonymous. Public Safety presents the appeal but is not a voting member of the review board. The Board’s decision on an appeal is final.

After five parking violations, settled or unsettled, in one academic year, a letter will be sent to the student that future violations could result in his/her vehicle being towed from campus at his/her expense. A copy of this letter will be sent to the student’s parents. Vehicle towing will begin with each subsequent violation.

After ten parking violations, settled or unsettled, in one academic year, a student will be issued a Disciplinary Reprimand, which will be placed in the student’s file. The student will be referred to the student conduct process. Towing of the student’s vehicle, at his/her expense, will remain in effect with each subsequent violation. These conditions are in addition to the student being liable for payment of all parking fines. Until all fines are paid, diplomas and/or transcripts will be withheld from graduating seniors and returning students. Failure to complete the required ten (10) approved work hours will result in further disciplinary action and the suspension of campus parking privileges.

Parking regulations are always in effect, even during evenings, weekends and vacations.

Regulations on Other Vehicles

Skateboards, motorized scooters, hover boards or similar equipment are not permitted on College property or College- approved housing.

Bicycle Registration

All students who bring bicycles with them to campus are required to register them with the Department of Public Safety. A decal is issued which aids in recovery if the bicycle is lost or stolen. Bicycles should be securely locked to bicycle racks provided on campus. For continued bicycle safety, it is strongly advised that students make regular and frequent checks of their bicycles and use a U-shaped, kryptonite lock to secure the bicycle rather than a cable and padlock.

Car Sharing

F&M has contracted with Enterprise Car Share to provide our students (18 yrs. +) access to cars that are available to rent by the hour or day. Membership with Enterprise is required and is completed online at: enterprisecarshare.com/FandM. Membership includes: fuel, dedicated parking spot, maintenance, physical damage/liability coverage for members 18 and over (where available) with a valid driver’s license.

Enterprise CarShare is a totally automated rental process where, once you're a member, all you need to rent an Enterprise CarShare vehicle is access to the internet. Once a member, go to EnterpriseCarShare.com which is mobile-friendly. Log in, and reserve the vehicle you want for the time you need. Use your Enterprise CarShare membership smart card to access the vehicle. The keys are in the glove box and you're on your way! Return the vehicle to the same area you picked it up from and put the keys back in the glove box. Use your membership smart card to lock the doors when your rental period has ended. Enterprise CarShare has low rates by the hour, the day, overnight, or even on the weekends. International Driver’s License accepted. The cars are parked in the Race Avenue Parking Lot at the west end of Weis College House.