Residential Life

Room Changes

Room changes can be made only with the approval of the House Dean, in the case of special interest housing the College Residential Coordinator. In most cases, room changes are not allowed during the first and last three weeks of each semester. Please note that suites and apartments cost more than single or double rooms. Accounts may reflect a different housing charge once a student changes rooms.

Room Condition

Repairs to on-campus and theme housing should be reported to the Service Response Center at repairs@fandm.edu or House Adviser (HA). Only authorized maintenance personnel are permitted to install equipment and to make alterations or repairs.

Smoking Policy

Smoking is not permitted in any of the College’s residential facilities (including “smokeless” cigarettes or “vaping”). Please see the College’s nonsmoking policy for additional details.

Damages

 In any community living environment, items must be replaced periodically due to normal wear and tear. Students are expected to use care in the use of College facilities.  Students are held responsible for damages, which cannot be consider normal wear.

If an individual causes damage, he/she should report it to their Dean or to Facilities & Operations within 24 hours after the damage occurred. The individual is held accountable for the cost of the needed repair(s).

When damage occurs but no one takes responsibility, the House System will conduct an investigation to identify the responsible individual(s). If the responsible individual is identified, he/she is subject to replacement costs, fines, and other sanctions as deemed appropriate. If the responsible individual(s) cannot be identified, the residents of the wing, floor, or building will be assessed common area damage charges. Any appeal of room damage charges or common area damage charges must be submitted in writing to the Office of College House Administration within 30 days of the billing date.

Residential Rooms/Apartments:  The resident(s) will be responsible for the condition of the room assigned to him/her as well as the College property issued to the room. Each room will be inspected by Facilities & Operations staff prior to occupancy, and also upon termination of occupancy. Students are required to do an inspection of their room at occupancy with the provided room inventory form and report any issues to Facilities & Operations.  Damage charges will be levied for any lack of cleanliness and/or damage/vandalism to, or theft or loss of college property, including loss of keys issued to the resident.  Students are responsible for any damage or loss to the premises caused by their guests. Unless a specific resident is identified for the purpose of billing, the charges will be divided equally among the occupants of the room.

If there is damage to suite/apartment common area, the occupants of the suite/apartment will each be billed an equal portion of the bill.

Lounges / Common Areas:  Lounges / Common Areas are assessed for damages each week throughout the academic calendar.  It is understood that the residents are responsible for any damage or loss and non-routine cleaning/trash removal required to the common areas of the residence halls and their furnishings, including vending machines and other equipment placed in the residence halls as a convenience to the residents. Damages in common areas are charged to the person(s) responsible (if identified). Otherwise, all floor or hall residents are collectively charged. Any damage or loss of residence hall recreation equipment is charged to the person(s) responsible (if identified). Otherwise, all residents are collectively charged. The College is not liable for theft or damage to the personal belongings of resident students

Damage Billing:  If damages are assessed to a student or groups of students, those charges will be found on the student’s tuition bill.  In special cases, a separate bill may be sent to the student.  Charges are made on the basis of estimated damage to existing College property and, in many instances, estimated labor charges. 

Please see the Facilities & Operations website for more information.  http://www.fandm.edu/facilitiesoperations

Keys

For the safety of all students, lost keys and/or FOBs must be reported immediately to Facilities and Operations Service Response Center at (717) 358-3900.  F&O will then change the lock and replace the keys.  There is a $40 lock recombination fee, a $10 charge per replacement key, and $50 for replacement FOBs.

Stolen keys and/or FOBs must be reported immediately to the Department of Public Safety.

Pictures/Ornaments

While we seek to help students find a way to create a sense of home in their residential space, we require that students limit that to decorations and belongings that will not damage the facility.  In hanging fixtures and other ornaments in student rooms and residential common areas care must be taken so that painted surfaces are not damaged and smoke detectors are not covered.

Painter’s tape, Command strips/hooks, and poster putty are the recommended means for affixing items to walls.  At no time should nails, screws, duct tape, masking tape, or glue/epoxy be used on any surfaces or furniture.

Pests/Bugs

Structural and landscape pests pose significant problems to people, property, and the environment. Pesticides can also pose risks to people, property, and the environment. It is therefore the policy of Franklin & Marshall College to incorporate Integrated Pest Management (IPM) procedures for control of structural and landscape pests.  Please see the Facilities & Operations website for more information.  http://www.fandm.edu/facilitiesoperations

Furniture

Each residence hall room is supplied with furniture for the students. This includes a bed, mattress, dresser, desk and chair. Furniture quantity may not match the occupancy, even so, all College owned furniture, whether one or two sets, must stay in the room

College-provided furniture may NOT be removed from a student’s bedroom for any reason, including but not limited to bedframes, mattresses, dressers, bookcases, chairs, desks and wardrobes. Room furniture may not be placed in a dormitory hallway at any time; it will be removed, and the student to whom it was assigned will be fined.

For significant health and safety reasons, students are prohibited from bringing certain used, or second-hand, furniture onto the Franklin & Marshall College campus. Prohibited items include used or second hand:

  1. Upholstered chairs and sofas
  2. Futons
  3. Bean-bag chairs
  4. Any other furniture containing cushions or stuffing.

Room Condition/Issues

Repairs to on-campus and theme housing should be reported to the Service Response Center. 

F&O will remove any non-approved space heater for safety and fire-prevention reasons.

Contracts

No student or employee of the College may sign a contract that legally obligates the College with any external third party without the approval of an adviser, department chair, or supervisor and the signature of the Associate Vice President for Finance on the contract.