Withdrawal, Leave, and Readmission Policies

 

 

  Withdrawal from the College

Students who withdraw voluntarily from the College (including those who transfer to another institution) must notify their College House Dean in writing. Students who withdraw from the College are expected to complete an Exit Survey.

The deadline for withdrawal from the College to exclude grades for the current semester is the last day of classes. All other withdrawals become effective with the beginning of the next semester.

Refund Policy

The Higher Education Amendments of 1992 require that each institution participating in a Title IV program have a fair and equitable refund policy in effect.

When a student withdraws, changes from full-time to part-time status, or takes a leave of absence, and officially notifies the Office of the Dean of the College, then the College refunds tuition, room and board charges previously paid by the student, less administrative costs, based on the following schedule:

                During First Week..................................     87.5%

                During Second Week ..............................     75.0%

                During Third Week ................................     62.5%

                During Fourth Week ..............................     50.0%

                During Fifth Week..................................     37.5%

                During Sixth Week ................................     25.0%

                During Seventh & Eighth Weeks...............     12.5%

For those students who are receiving institutional financial aid, institutional grants will be reduced according to the above schedule. Federal funds will be returned as prescribed by the Department of Education using Return to Title IV regulations.

Readmission to the College

Any person who has resigned or withdrawn from Franklin & Marshall College and wishes to be readmitted should contact the Office of Admission. Return from a Leave of Absence or Approved Off-Campus Study is not considered readmission. When a student is readmitted, the graduation requirements are those that were in place when the student originally matriculated.

Leave of Absence Policy

There are four types of Leaves of Absence subject to the various conditions described in the following sections. See also International and Off-Campus Study.

Leaves of Absence

The following conditions apply to all Leaves of Absence:

     1.  The College retains the Matriculation Deposit and the Advance Registration Deposit.

     2.  A student on Leave of Absence must meet the normal deadlines for applying for aid in order             to be considered for funding for the semester in which he or she plans to return.

     3. Commencing with the last day of enrollment before the leave takes effect, a student who has            taken out an educational loan has a six-month grace period before repayment of the loan                    must begin.

     4. A student on Leave of Absence may not be on campus without the permission of the Office              of Student Affairs.

     5. A student on Leave of Absence may not take courses at another institution for transfer                        credit, unless an exception is approved as noted below.

A. Leave of Absence for Health Reasons

     1.  Recommendations for a Leave of Absence for Health Reasons take the form of a written                     statement from the F&M Student Wellness Center to the College House Dean or initiated                 by the College House Dean in consultation with a student medical provider. Under certain               circumstances, upon the recommendation of the F&M Student Wellness Center, a student               may be placed on required Leave of Absence for Health Reasons. A detailed copy of this                       policy is available from the Office of the Dean of the College.

    2.  A request for a Leave of Absence for Health Reasons may be made at any time.

    3.  A Leave of Absence for Health Reasons is granted either for a specified length of time                           (usually one or two semesters) or for an unspecified length of time, depending upon the                       nature of the reason for the leave.

    4.  When a student is granted a Leave of Absence for Health Reasons during the course of a                     semester, the grade of “W” will normally be recorded for courses in which the student is                    enrolled that semester. If appropriate, and if the instructor is agreeable, a “W” may be                            replaced by a regular grade upon completion of work. A student who is interested in                                pursuing this option must contact the Office of Student Affairs.

    5.  Students who are on a Leave of Absence for Health Reasons may not take courses at                             another institution for transfer credit without first obtaining written permission from the               F&M Student Wellness Center.  If such approval is granted, transfer coursework is subject               to the College’s policies on Transfer of Credit After Matriculation.

    6.  A student who is ready to return to Franklin & Marshall College must notify the Office of                  the Student Affairs in writing. Supporting documentation must be submitted to the                               Student Wellness Center. Notification is normally required no later than July 20 for the fall              2020 semester or December 1 for the spring semester.

B. Leave of Absence for Personal Reasons

    1.  A request for a Leave of Absence for Personal Reasons must be made to the College House               Dean. A leave is normally granted only if the request is made no later than July 20 for the fall           2020 semester or January 1 for the spring semester, and only if a student is in good                                academic  standing for his or her most recently completed semester.

    2.  A request may be made for a variety of reasons; for example, a student may wish to work or               travel for a time, or may need some time away from the College to consider future academic             plans and goals. This leave is granted for a specified period of time.

   3.  A student who is on a Leave of Absence for Personal Reasons may not take courses at                           another institution for transfer credit without first obtaining written permission from the               Committee on Academic Status.  If such approval is granted, transfer coursework is subject             to the College’s policies on Transfer of Credit After Matriculation.

     4. A student who is ready to return to Franklin & Marshall College must notify the Office of                  the Student Affairs in writing. Notification is normally required no later than July 20 for                    the fall 2020 semester or December 1 for the spring semester.

C. Leave of Absence for Academic or Disciplinary Reasons

     1.  A student may be placed on a Leave of Absence for Academic Reasons.

     2.  Students may be suspended for one or two semesters because of administrative or                                   Committee on Student Conduct disciplinary action.

     3.  Students who are on a Leave of Absence for Academic Reasons may not take courses at                      another institution for transfer credit without first obtaining written permission from the               Committee on Academic Status. If such approval is granted, transfer coursework is subject              to the College's policies on Transfer of Credit After Matriculation.

     4.  Students who are on a Leave of Absence for Disciplinary Reasons may not take courses at                 another institution for transfer credit without first obtaining written permission from the              Vice President and Dean of Student Affairs.  If such approval is granted, transfer                                      coursework is subject to the  College’s policies on Transfer of Credit After Matriculation. 

 D. Leave of Absence for Financial Reasons

     1.  A student may be placed on a Leave of Absence for Financial Reasons.

     2.  Students who are on a Leave of Absence for Financial Reasons may not take courses at                       another institution for transfer credit.

Policy maintained by The Office of Student Affairs
Last reviewed:  July 17, 2020