Policy for Filming & Photography

Ongoing F&M Optimal Standard Practice for Photography during COVID-19

Although the majority of the campus population is vaccinated, it is necessary to maintain COVID safety protocols for the continued health of the campus community. Therefore, the Office of Communications will follow these guidelines regarding in-person photography.

Photographer on assignment:

  • Will responsibly wear a mask and maintain physical distancing as much as possible during indoor photo events.
  • Recommends any photos in which masking is not possible, such as portraits, happen outside or in a safely distanced indoor environment with as few people present as possible.
  • Strongly discourages any indoor group photos.
  • Will not hand equipment to another person to show images on the back of the camera.
  • Will have the right to cut short or cancel any assignment that feels dangerous due to: potential exposure to virus,; people behaving in an unsafe or threatening manner; or if photographer begins to feel symptomatic.

Assignment Approval

Any open public event may be covered by an F&M photographer while adhering to the above practices. For other possible photo sessions, the photographer may have questions regarding the event and has the right to reject coverage of the event if safety protocols will not be followed.

This Standard Practice Policy may be updated as necessary to reflect most recent COVID-19 related safety recommendations.

Posted 11-16-2021

GENERAL POLICY

All individuals and organizations not part of the campus community wishing to use Franklin & Marshall College premises for the purposes of filming, videotaping or photography must have prior written permission from the College. Requests must be made at least 10 business days in advance of the proposed date.

Film and Video

The content of the film shoot and its potential impact on the College's reputation must not interfere with the College's education mission, nor its nonpartisan and nondiscriminatory standards. We reserve the right to review all scripts and other content pertaining to the College, for example, Franklin & Marshall props or clothing used in the film. To ensure the least disturbance to our students and faculty, film shoots should be scheduled during school breaks or on weekends. Please consult our academic calendar when scheduling your shoot.

Entities using College buildings or property as a location on a fee-for-service basis (for special events, camps, etc.) must also adhere to the College's  photography/publishing rights and permissions policy when seeking to use the College name, logo, marks and/or identifying iconography or images for promotional purposes. It is imperative that such use not imply the sponsorship or partnership of Franklin & Marshall College in cases in which no such institutional sponsorship or partnership exists (when College facilities are being used only on a fee-for-service basis). This limitation serves to preserve the identity of the sponsoring organization and to ensure appropriate representation of the actual sponsor.

Photography

Commercial photography shoots may not impede the daily work on campus of teaching students and doing research. Faculty, staff, students or visitors may not be used as models, unless the appropriate rights release is obtained and a fee negotiated and agreed upon by the individuals involved. Copies of the pertinent documents must be submitted for review and approval by the Office of College Communications before shooting begins. Models who are not enrolled in the College may not pose as Franklin & Marshall College students.

Photography intended for use in promotinal materials by vendors, contractors, architects or other service providers of the College must be reviewed in accordance with the College's Policies and Guidelines for Promotional Requests.

As stated above under "Film and Video," entities using College buildings or property as a location on a fee-for-service basis (for special events, camps, etc.) must also adhere to the College's photography/publishing rights and permissions policy when seeking to use the College name, logo, marks and/or identifying iconography or images for promotional purposes. The same stipulations stated above for video apply also to photography.

Students

Students holding a valid Franklin & Marshall student identification card may film and photograph for course work and for personal use. There are no rental fees associated with filming or photographing for course work. Students wishing to use taching space or spaces designated for study, i.e. the library or any such other space so that its normal use will be inhibited in a material way during filming/photography, must make appropriate reservations in advance. These reservations should be made through the usual College reservations process in place for each space, and with the support of the faculty member teaching the associated course. In most cases, this is an electronic request which, if approved, will show the space as occupied during the reserved time.

Application process

To have your project considered, please review the College's policy and submit a request to News Editor & Media Relations Liaison Pete Durantine.
Must be received at least 10 business days in advance of the requested film date

If your request is approved, fees and other details will be discussed. Fees will be calculated by the College's Office of Administrative Services based on the use of Franklin & Marshall College's facilities and other expenses associated with your filming. A cost estimate will be provided to you in advance of your filming date. Proof of adequate liability insurance, including personal injury and property damage, will be required. On the day of the shoot, you must wear a Franklin & Marshall media badge, indicating to our Public Safety Officers that you have permission to be on campus.

The Franklin & Marshall College name, identifying buildings, seal and logo may not be used without permission.
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​Policy Maintained by:  Office of Communications, Vice President for Communications
​Last Reviewed:  5 January 2017