Campus-Based Student Employment Program

The following points highlight the expectations, policies, and procedures of the College's campus-based student employment program. All policies and procedures are subject to change as determined by the Student Employment Group (SEG). 

Students and student supervisors are encouraged to use this site as a resource for clarification on policy and procedures related to campus-based student employment. Should you require further clarification, please contact the Student Employment Group.

 
SUPERVISOR'S RESPONSIBILITIES

Supervisor are strongly encouraged to meet with the student(s) they would like to hire for the following reasons:

  • To confirm that the student has completed and submitted their New Hire Documents. These documents must be completed before student's first day of work. For details visit Human Resources.
  • To know if the student whom you are considering for hire is already employed or likely will be hired by another department. If the student has been hired by another department, you will need to know the number of hours per week which they are expected to work for that department. REMEMBER, a student can not be hired for more than 10 hours per week in total.

Supervisors must complete Complete and submit online the Student Employment Authorization Form (SEAF) via Inside F&M. The SEAF must be received and reviewed to determine a student’s eligibility for employment BEFORE the student may begin work.

  • The SEAF is required to officially hire a student employee for an on-campus job.
  • The SEAF will be processed with a start date that is no earlier than the date in which they are submitted online.
  • The SEAF must be completed for each unique employment period.

Supervisors are encouraged to use Handshake for all their available department positions for students.

 

EMPLOYMENT GUIDELINES

10 Hours per Week Maximum. Students may work up to 10 hours total per week, across all College Funded jobs. Beginning the first day of the Fall semester employment period, students are limited to working a maximum of 10 hours per week across all jobs.

Student Pay Rate - All students are paid a rate of no less than the federal minimum wage, which is currently $7.25/hour. This applies to all Federal Work Study jobs and College Work Option job

Two (2) Job Limit. Students may hold a maximum of two (2) jobs at the same time during the academic year. No student may hold more than two (2) jobs of any kind at one time during the academic year.

Open Hire Date Restriction - Work-aided students with one (1) on-campus job may not secure a new, second job before the “Open Hire Date.”

Second Job Offers Prohibited Prior to Open Hire Date. A student may not be promised a second job by FPS prior to the Open Hire Date. Students may not be considered for employment for more than one job prior to the Open Hire Date. Because some departments hire by number of employees, this policy is to help ensure that ample opportunity is offered to all students, particularly entering first-year work-aided students, to secure at least one campus job before students begin to acquire multiple campus jobs.

 

EMPLOYMENT STATUS

Non-Work Aided Students - Those who do NOT have a work award component listed in their financial aid package are Not allowed to: 

  • Hold a new first job, and
  • Obtain a second job until after the “Open Hire Date.”

However, non-work aided students may return to the ONE job they held in the spring of the prior academic year.

Upperclass, Work-Aided Student Exception  - Upperclass, work-aided students may have two (2) jobs prior to the “Open Hire Date” ONLY if s/he held both positions in the spring of the prior academic year, and if one of the jobs is an exempted/skilled position.

Special Employment Situations - There are certain exempted or skilled positions which a student may qualify that circumvent some of the listed policies. To see if a student qualifies, the Student Employment Group (SEG) must review the student’s qualifications and the position on a case-by-case basis before a final determination for student’s employment can be made.

House Advisors (HAs) Positions Are Not Campus-Based Student Employment. Since HA positions are not considered campus-based student employment, they do not fall under student employment rules.

 

TIME SHEETS

Electronic Time Sheets Submitted via Inside F&M - by the Monday immediately following the completed biweekly work period.

Falsifying Time Sheets - The practice of students intentionally not recording actual hours worked on their electronic timesheets and FPS supervisors approving them specifically to circumvent the College's 10 hours per week policy, is considered falsifying time sheet records. Another example of this malpractice would include a student working over allowable hours in one week and reporting the over hours as being worked in another week. This is in violation of regulations and College policy and is not permitted in any way.

 

EMPLOYMENT SUSPENSION

Students will be suspended from work privileges for employment process violations at the discretion of the College. Supervisors and students will be notified via email of the reasons for suspension of employment as well as the date of employment reinstatement. Supervisors should support employment suspension by neither allowing the student to report for work nor to "post-report" hours of work in that department that would have occurred within the suspension period.

The Student Employment Group (SEG)

The Student Employment Group (SEG) is an administrative committee that exercises oversight for policies and practices related to student employment on campus. While this group exercises responsibility for oversight, The Office of Financial Aid will continue its current role in implementing and managing the Federal Work Study (FWS) and College Work Option (CWO) programs, known comprehensively as the Student Employment Program. 

SEG Membership includes Vice President for Admissions and Financial Aid or designee, Dean of the College or designee, Provost or designee, Vice President for Finance and Administration or designee, Senior Associate Dean for Planning and Analysis of Student Outcomes, the Student Payroll Coordinator, Associate Vice President for Student and Post-graduate Development, and a representative of the Office of Financial Aid in an ex-officio role. 

The SEG is charged with an annual review of the distribution of student employment dollars among Senior Officer areas of the college. As part of this review, the Group may decide to redistribute dollars among Senior Officers based on several factors including the utilization of prior year hours allocations, consistency with the priority of best supporting the financial need of students, and other factors. 

The SEG oversees student employment policy and student employment budget.  The Office of Financial Aid manages and directs the implementation of student employment policy.