General Policies

  • Eligible dependent children may participate in only one benefit/program per semester or academic period (either Grant-in-Aid, Children's Scholarship, or the Tuition Exchange Program).
  • Benefits are available for full-time, undergraduate study only.
  • Benefits apply to tuition fees only, and not to room and board, books, and other fees.
  • A dependent child may receive education assistance benefits (Grant-in-Aid, a Children's Scholarship, and/or a Tuition Exchange scholarship) for a maximum of eight (8) semesters or the equivalent of four (4) years. If a child participates in more than one benefit during different semesters, education assistance benefits will be provided for a total of 8 semesters. 
  • Tuition assistance benefits provided for courses taken during the summer will count toward the 8 semester / 4 year benefit limit.  One semester of benefit use will be assessed for all courses a child takes during one summer.
  • Benefits are paid on a semester-by-semester basis, following receipt by Human Resources of a proper application and verification of dependent status.
  • Human Resources must be promptly notified if a child who is receiving education assistance benefits is no longer enrolled on a full-time basis for a semester or more.
  • Employees receiving tuition assistance benefits may wish to consult with a tax advisor to determine whether the value of the benefit is to be reported on their tax returns.

Eligibility

Full-time Franklin & Marshall faculty and professional staff are eligible for Grant-in-Aid, a Children's Scholarship, or the Tuition Exchange Program for their dependent children after two years (24 months) of full-time employment with the College. It is College practice to waive one year of the waiting period for each full year of prior full-time employment in higher education, provided written verification of prior service is given to Human Resources. If the waiting period is satisfied after the start of a semester, the benefit will be provided for the full semester during which the employee-parent becomes eligible for education assistance benefits.   

Definition - Dependent Child

For purposes of tuition assistance benefits, dependent children include an employee's biological or legally adopted children, children placed for adoption, step children, and children for whom the employee is the court-appointed legal guardian.  For purposes of this Education Assistance Benefits policy, eligible dependent children are those who:

  1. are not married,
  2. are under age 23,
  3. have the same principal place of residence as the employee-parent for more than six months of the calendar year (other than while attending college), and
  4. are primarily dependent on the College employee for financial support.

A College employee will be eligible for education benefits for his/her dependent child if the child does not live with the employee for more than six months of the year due to the employee's divorce or legal separation, if the child is primarily dependent on the employee for financial support.

The College will require verification of dependent status each year during which an employee applies for benefits (i.e., a copy of tax returns listing the child as the employee’s dependent, a copy of a court order demonstrating the employee has primary financial responsibility for the child). 

A dependent child will continue to be eligible for education assistance benefits through age 22 provided he/she continues to meet the definition of a dependent child above, and continues to attend college as a full-time, undergraduate student.  A child older than 22 will continue to be eligible for education assistance benefits, until the child has received benefits for a total of eight semesters, if all of the following criteria are met:

  1. the child began receiving benefits through this policy prior to age 23,
  2. the child is a full-time, undergraduate student and is continuing to receive benefits through this policy at the time he/she turns age 23,
  3. the child meets all other criteria of a "dependent child" and
  4. the child has not yet received education benefits for a total of eight semesters.

The College will only provide benefits on behalf of dependents who meet the criteria outlined above, and when acceptable verification of dependent status is provided to Human Resources.  If the College later determines a dependent was not an eligible dependent per IRS regulations, the value of tuition assistance benefits may be taxable to the employee / parent.  Those applying for benefits may wish to consult with a tax advisor.

Benefits provided on behalf of the child of a same-sex domestic partner may be taxable to the employee.  Employees are encouraged to consult with a tax advisor.

Prior Part-time Service

For purposes of determining eligibility for tuition assistance for dependents, the College will credit a full-time member of the faculty or professional staff who previously worked in a part-time status, as outlined below.  Prior years of part-time College employment must have been consecutive.  Additionally, part-time employment must have been on a year-round basis, or during both semesters of each academic year.  Prior part-time College employment in temporary, sporadic, or intermittent appointments will not be counted.

  • A full-time member of the faculty or professional staff with at least 4 consecutive years of prior, regular part-time service at Franklin & Marshall will be eligible for education assistance benefits for his/her dependents following completion of 3 full years of full-time College employment.  
  • A full-time member of the faculty or professional staff with at least 6 consecutive years of prior, regular part-time service at Franklin & Marshall will be eligible for education assistance benefits for his/her dependents following completion of 2 full years of full-time College employment. 
  • A full-time member of the faculty or professional staff with 8 or more consecutive years of prior, regular part-time service at Franklin & Marshall will be eligible for education assistance benefits for his/her dependents following completion of 1 full year of full-time College employment.  

 (Policy modification effective for faculty and staff who transfer to full-time status effective 1/1/2012 and later.)

Resignation / Employment Termination

Faculty and staff must remain employed in a full-time capacity to remain eligible for education assistance benefits. If a terminated employee's dependent is participating in the Grant-in-Aid, Children's Scholarship, or Tuition Exchange Program, the dependent will be able to continue participation through the end of the semester in which the employee-parent's employment ended. Faculty members taking an approved sabbatical or research leave, and employees taking approved Family & Medical Leave, remain eligible for education benefits for their dependents assuming they intend to return to full-time employment with the College.

Education Benefits for Dependent Children of Disabled or Deceased Employees

Dependent children of employees who have at least six (6) consecutive years of full-time service at the College, or are tenured, and: (1) become totally disabled while employed at the College and eligible for long-term disability benefits, or (2) die while employed at the College, shall be eligible for Grant-in-Aid benefits for study at Franklin & Marshall until the earliest of: graduation; the receipt of benefits for the equivalent of four years or eight semesters of undergraduate study; or until they no longer meet the definition of a dependent child. To be eligible, dependent children of totally disabled or deceased employees must begin their full-time course of study within five years of the September following the date of their parent's commencement of long-term disability benefits or death.

Dependent children of employees who have at least twenty (20) consecutive years of full-time service at Franklin & Marshall and: (1) become totally disabled while employed at the College and eligible for long-term disability benefits, or (2) die while employed at the College, will be eligible for Grant-in-Aid benefits for study at Franklin & Marshall, Children's Scholarship benefits, or Tuition Exchange until the earliest of: graduation; the receipt of benefits for the equivalent of eight semesters of undergraduate study; or until they no longer meet the definition of a dependent child.