Start on our main webpage, and then click on “Get Started” to see the process one step at a time. 

Like many aspects of off-campus study, the answer to this question depends on the student. Please take a look at the Choosing a Term page for important information about how to determine which term is best for you. 

Unless a program is an Academic Year term only (London School of Economics, Oxford, University College London, etc.), students should expect to be off-campus for a maximum of one semester term.

Please follow the instructions you see in Step 3 on the Get Started page. 

The pre-approved list is meant to be comprehensive but not exhaustive. If a program that meets your academic goals is not represented on the list, your OCS adviser will guide you through the Individual Program Approval Request process, which can be found on the OCS Programs page.

Please make sure you have gone through all the steps listed on the Get Started page, including meeting with an OCS adviser, before you submit an individual program approval request. 

You should be start the Off-Campus Study process at least 2 semesters in advance of the intended term off-campus. Refer to this timeline as often as you need to as a reminder of when you should be working on certain tasks. 

After you have met with your OCS Adviser, you will need to let your adviser know which program you have decided to apply to. The OCS Adviser will then update your F&M Off-Campus portal application to reflect your specific program.
You will also need to apply to the program through the program’s direct website. Many programs have their own application portals that you will work within. Some programs have paper applications (e.g. Advanced Studies in England). The process differs by program, but it is important to note that you will be working in both your F&M Off-Campus portal AND your program portal/application to complete requirements both for F&M and for your program. 

If you have a question about something in your F&M Off-Campus portal, you should contact your F&M OCS advisor with your question. If you have a question about the application for the program that you are applying to, you should contact your program advisor within that organization. Please watch the Who to Contact video for more details. 

Transcripts can be requested from the Academics tab of InsideF&M. You can send either a hard-copy transcript or an official digital transcript.  For detailed instructions, please visit the Transcript Request page. 

Your transcript from the program should be sent directly to the F&M Registrar’s Office. We will fill in this information for you on the Program Approval we submit to your program. The contact is:

Sarah Esh, Associate Registrar
Registrar’s Office, Franklin & Marshall College
P.O. Box 3003
Lancaster, PA 17604-3003

You may also wish to have an additional transcript sent to your home or campus address for your own record.

Deadlines will differ depending on the program you apply to. To find your program deadline, please note the dates on the program page of the F&M off-campus portal. See this program page as an example of where this information can be found. Though this deadline may be different in other places, you should have all application materials complete and submitted based on the deadline that appears here on the F&M Off-Campus website.

IMPORTANT: More F&M students are choosing to study off-campus during the academic year, which impacts class sizes and offerings on campus. Because of these capacity challenges, the F&M Off-Campus Study Office is encouraging students to start the OCS process at least 2 semesters in advance of the intended term off-campus and asking that students be thoughtful and flexible about the term in which they wish to study off-campus. Please understand that semester terms often fill early, well before any posted deadlines, so students who do not abide by the recommended application timeline may be diverted to an alternate semester.

BECAUSE TERMS FILL EARLY, IT IS MORE IMPORTANT THAT YOU PAY ATTENTION TO THE TIMELINE RATHER THAN ANY POSTED DEADLINES.

We recommend that you watch the Off-Campus Study Timeline video.

Your program wants to make sure that our office knows about your application and that we approve you to apply to that program. We will sign the approval once the following conditions are met:

• You have told your OCS adviser which program you are applying to and the F&M off-campus portal has been updated accordingly, meaning you can sign in at offcampus.fandm.edu and see that your selected program name and term appears.
• When you sign in at offcampus.fandm.edu and click on your program, all items that appear in your portal have check marks next to them. This includes making sure your current faculty adviser has submitted the Academic Adviser Approval.

Once these two conditions are met, it will take one to two weeks for our office to sign and submit the approval form. (Once we have signed this approval form for your program, OCS staff will then check off that requirement in the Material Submission section of your F&M Off-Campus portal.)

Login at offcampus.fandm.edu, click on your program application, and in the box titled “Academic Adviser Approval” (bottom-right), click on “Request Electronic Adviser Approval”. Send this to your faculty adviser. When you see that the box has been checked on your main program application page, you will know the adviser has submitted the approval. (Please note that this is NOT a faculty recommendation that may be required in your program application. If faculty recommendations are required, those will be requested by your program and submitted through a different process specified by your program, not through the F&M Off-Campus portal.) 

For all students:

The letter grades you receive from your off-campus study program will appear as letter grades on your F&M transcript.

 

For students participating in the Advanced Studies in England program or an F&M Summer Travel Course:

Those grades WILL be factored into your cumulative GPA.

 

For students not participating in the Advanced Studies in England program or an F&M Summer Travel Course:

Those grades WILL NOT be factored into your cumulative GPA. (Keep in mind, however, that future employers and graduate schools might recalculate your GPA based on your grades from off-campus study.)

 

Courses on off-campus study programs must be taken for a letter grade and cannot be taken on a pass/fail/audit basis.

 

Please visit the Academic Policy page and the Credit Transfer video for additional resources.

Yes! Remember to look at your Degree Works! You may be able to earn credit toward your major, minor, and/or distribution requirements (Arts, Humanities, Social Sciences, Non-Western, Language Studies) while abroad. You will work with your faculty adviser, someone in the relevant department, and your OCS adviser to see about getting courses pre-approved. There will also be a more formal course approval process that you will go through later in the application process. 

 

Please visit the Academic Policy page and the Credit Transfer video for additional resources.

For any courses that you take that do NOT apply to your distribution, major or minor credits, you will most likely just receive general elective credit so that you accrue hours needed to graduate. There ARE certain categories of courses that cannot transfer back to F&M for any kind of credit, even general elective credit: Courses in vocational/pre-professional/career, physical education, engineering, drafting, military science, criminal justice, communications/journalism, tourism/hospitality, most education courses, music lessons, and wine/gastronomy courses may not be transferred back to Franklin & Marshall for credit.

If you have a question about whether or not a course can be taken for credit, ask your F&M OCS adviser. 

 

Please visit the Academic Policy page and the Credit Transfer video for additional resources.

The general rule is: 4 U.S. semester credit hours = 1 F&M credit.

When you are looking at your program, calculate the number of U.S. semester credit hours and then divide by 4 to determine the F&M credit equivalent. For a semester, you must enroll in what is considered a full-time schedule abroad, which is determined to be 15-16 U.S. semester credit hours, or 4 F&M credits.

For students taking courses directly at a university abroad, you may have to do two calculations. For example, at the University of Auckland in New Zealand, 15 points = 4 U.S. semester credit hours = 1 F&M credit.

 

Please visit the Academic Policy page and the Credit Transfer video for additional resources.

• Remember that you will not need ALL courses from off-campus to count toward your major/minor. You can enroll in courses that you want to take that will just come back as general elective credit.
• If you have an intended major/minor, remember to us the “What If” feature in your Degree Works to see what requirements you would have for that major/minor.
• Have conversations with your intended major/minor department(s).
• You can still write in courses for your intended major/minor in the course approval questionnaire in your off-campus portal, which is a formal course pre-approval process that we’ll take you through later in the process. Even if you haven’t declared, we will still contact the department through this process to see if the course(s) could count toward your major/minor.
• If you still have not declared your major/minor when your transcript from off-campus arrives in the F&M Registrar’s Office, the credit will simply be applied as general elective credit initially (except for the categories of courses listed in the “What other courses can I take” question above). Then once you have officially declared, the credit can be applied according to how it was pre-approved.

 

Please visit the Academic Policy page and the Credit Transfer video for additional resources.

It is very common for your courses to change once you arrive on your program. There could be course cancellations, scheduling conflicts, or a number of other reasons that your course enrollment is not exactly how you planned it. Please don’t panic!

For courses you just want general elective credit for, there is nothing you need to do about the changes other than keep in mind the categories of courses not appropriate for any type of credit at F&M (see “What other courses can I take?” above). If you want to make sure the course is appropriate for general elective credit, email your OCS adviser.

For courses that you want to count toward your major, minor, or a distribution credit, there is a formal process in your portal that you’ll go through. On the start date of your program, if you log in to offcampus.fandm.edu, and click on your program, you’ll see a new document available in your Learning Content titled “Additional Course Approval Process”, which will walk you through your next steps. 

 

Please visit the Academic Policy page and the Credit Transfer video for additional resources.

Except for campus employment packages, all other financial aid applies as normal, including any aid you would normally receive for your F&M room and board.  Students who have financial aid should contact the Financial Aid Office for specifics about how your financial aid would apply to your chosen program.

Please visit the Financial Policy page and the Cost, Financial aid, Scholarships video for additional resources.

Yes! You can find information about scholarships offered by F&M, your chosen program, the U.S. government, and other organizations on the Scholarships page. 

 

You are responsible for all deposits, housing fees, and any other non-tuition fees. All program deposits are to be paid directly to your program by you (this deposit will be credited back to you in some way, either on your program housing bill or on your F&M student account).

 

For U.S. citizens, you can find more information on how to apply for or a renew a passport online at www.travel.state.gov/passport. If you are not a U.S. citizen, please confirm passport requirements with your home country. Please remember:  Your passport should be valid for at least six months beyond your return date in order to obtain permission to enter your host country. If your passport will expire early, you should renew your passport. 

Your off-campus study program should provide you with specific information regarding any visa requirements and the process to obtain a visa. It is important to note that not all countries require student visas, and that visa requirements are different for non-U.S. citizens.

If you are required to obtain a visa, it is important that you begin your application as soon as you are allowed to, and you should carefully read all required visa materials provided by your off-campus study program. Students who have questions about their specific visa process should first contact the adviser for the program they're applying to, but you can also contact your F&M Off-Campus Study adviser for support.

Lori Foust is F&M's Residential Coordinator. She will contact you while abroad to arrange the housing lottery and roommate matching for when you return to campus. If you have any specific requests or concerns, you should contact her directly. Otherwise you should continually check your F&M email while abroad, and make sure to read and respond to emails from Ms. Foust.

Laura Medvic is F&M's Assistant Registrar. Midway through your off-campus semester, she will email you with instructions for F&M class registration for the following semester. Please be sure to regularly check your F&M email for any emails from Laura Medvic or the Registrar's office. If you have any specific questions or concerns, you should contact the F&M Registrar's office directly. 

Please reference this checklist for specific tips and reminders for the week and month before you go.