Step 1: The student submits a Disability Notification Form to the Office of Student Accessibility Services along with documentation from a qualified professional in a timely manner. This link will take you directly to the form needed.
New students to F& M are encouraged to have this form completed by May 29th for the fall semester. Documentation must be current and comprehensive. Proper documentation will typically include a history, evaluation, diagnosis, an explanation of the functional limitations that the disability has on major life activities, and a list of recommended accommodations. It is strongly preferred that the evaluation was completed within the last 5 years. The Office of Student Accessibility Services at F& M follows the documentation guidelines set forth by the Educational Testing Service.
Step 2: Dr. Alison Hobbs, who serves as the Coordinator of Student Accessibility Services, reviews the provided documentation in June, and then contacts all incoming students requesting accommodations to engage in a dialogue with them to determine what appropriate accommodations may be given the nature of the student’s disability and in keeping with the federal laws on disability and their application to institutions of higher education.
Step 3: The Coordinator will meet with each first-year or transfer student upon their arrival on campus. It is the student's responsibility to contact the Office of Student Accessibility Services for accommodations. Each student is then emailed an Accommodations Memo, detailing the accommodations the student is approved for, based upon the submitted documentation.
Step 4: Students are responsible for scheduling appointments with individual professors whose classes they are enrolled in once they have received their Accommodations Memo. Students are encouraged to contact professors to request a convenient time for this conversation, most likely during scheduled Office Hours. Students are strongly discouraged from handing the professors the letters after class with the expectation that the accommodation will be arranged without discussion.
Step 5: For the remainder of the student’s tenure at F& M, they will be contacted via email by the Office of Student Accessibility Services the week prior to the start of classes each semester. At that time, students must email their request for their Accommodations Memo from the Office of Student Accessibility Services. A memo will then be emailed to the student for them to take to their professors. Once again, students are responsible for not only meeting with their professors to discuss their memos but also doing so in a timely manner. Any questions about this process should be directed to Melissa Santos at 717-358-3989 or firstname.lastname@example.org.