F&M’s vibrant student life offers students many options for how to spend their time outside of the classroom.  Groups that take a strategic approach and utilize multiple forms of advertisement will likely find their events better attended. 


Here are some ways that you can promote your group or event:


  • Add an Event to the College Calendar

    The College Events Calendar  is viewable by all members of the College community and the greater community.  

    In order to add an event to the calendar you must have the Reservation ID Number.

    Follow these steps to add an event:

    1.  Click on CMS Login at the bottom of the F&M website and enter your F&M username and password.

    2.  Click on "Events" in the grey bar at the top of the page.

    3.  Enter the Reservation ID Number. (All details related to the event will populate automatically.)

    4.  Click on the Content tab on the left to add an image and detailed description to the event.

    5.  Click "Add" in the top right corner.

    Once you have added an event, you can click on "Manage Events" to make changes.

    Click here for more instruction on how to add events to the calendar.

    If you are unable to add an event to the calendar, please check with the person who approved your reservation to be sure that it was entered correctly.

  • Broadcast on the Digital Signage

    If you are interested in having your advertisement broadcasted on digital signs all over campus, you should email OSEL@fandm.edu.

    When designing an advertisement for digital signage, be sure to do the following:

    ·   Set-up in landscape orientation

    ·   Use at least 20 point font

    ·   Avoid color combinations that lack contrast

    ·   Save in JPG format


  • Display a Banner in the College Center Atrium

    The Steinman College Center Atrium is one of the busiest locations on campus.  An organization interested in promoting its mission, recruiting new members, or advertising events may opt to use the supplies in the Resource Room to create a banner.  

    When designing a banner, be sure to do the following:

    ·   Use complementary colors with contrast

    ·   Add drawings or cutouts that stand out

    ·   Include all relevant details for events (time, location, etc.)

    Remember that banners should measure 3 feet by 6 feet and include the name of the sponsoring organization and contact email or website/Facebook link.

    The OSEL must approve all banners before they are hung.


  • Hang Posters

    The Office of Student Engagement & Leadership can assist with distributing posters to be hung in the following locations:

    ·   Campus kiosks (6)

    ·   Steinman College Center (4)

    ·   College Houses (14)

    Posters hung at the entrances of the SCC without being stamped by the Office of Student Engagement & Leadership will be removed.

    The copier in the Resource Room is available for use by Club Council-recognized organizations.  Make sure to get approval from the OSEL before making copies.

  • Distribute Flyers

    In addition to hanging posters in various campus locations, an organization may choose to advertise with flyers.  Flyers may be used as handouts or for dormstorming with approval from the College House.


    The copier in the Resource Room is available for use by Club Council-recognized organizations.  Make sure to get approval from the OSEL before making copies.

  • Set-up an Information Table in the College Center Atrium

    Anyone interested in setting up an information table in the Steinman College Center Atrium should submit a reservation at least 3 business days in advance.

    Questions about reservations in the SCC should be referred to SCC_reservation@fandm.edu. 

  • Chalk Around Campus

    Chalking is permitted on the sidewalks around campus.  Chalking is NOT permitted on buildings.

    Sidewalk chalk is available to be borrowed from the Resource Room.

    Make sure to get approval from the OSEL before chalking around campus.


Resource Room

Hours: 8:30 AM to 4:30 PM, Monday thru Friday

Submit a reservation for access outside of normal hours


Use of the Resource Room is a privilege afforded to student organizations on campus.  


All groups that use the Resource Room are expected to follow

the posted rules and clean up after themselves.  


Failure to follow any of the rules as posted could result in the

loss of Resource Room privileges.



  • ONE representative from each group must sign-in and leave an I.D. at the OSEL Student Worker desk.

  • You are NOT permitted to remove any items from the Resource Room.

  • If something is not working properly or needs to be refilled/replaced, please let someone in the OSEL know.

  • Your organization will be responsible for replacing items that are found to be missing or broken after your use.

  • Helium tanks should NEVER be used without a nozzle. Please see an OSEL staff member for assistance.

  • All banners MUST BE APPROVED by the OSEL.  Banners that are hung without approval will be taken down.

  • You are expected to clean up after yourself and put all items back where you found them.

  • Supplies should not be used for personal sign-making or class projects.  See an OSEL staff member if you are unsure if you are permitted to use the Resource Room.