Frequently Asked Questions (FAQs)
Below are FAQs of current student employees - those already working in positions on campus. All student employees MUST complete new hire paperwork before they may begin working. Please see this web page for documents and information.
How many on-campus jobs can I hold?
Students may have two on-campus jobs, however, they cannot apply for a second job until after October 15th. If students do acquire two positions, they are not allowed to work more than 15 hours a week or 30 hours in a pay period. There are a limited number of positions on campus and not all students will be able to acquire a second position.
House Assistants (HAs) are not permitted to have a second on-campus job nor can they hold a paid research or Department-funded position while serving as a full-time HA. Alternate HAs may hold a second on-campus job.
What is the hourly rate of pay?Most positions are paid $8.00/hour. There are a few exceptions; positions requiring prerequisite coursework, experience, GPA, advanced certifications, or significant responsibilities may be paid at a higher rate.A student employment pay level committee, consisting of staff and students, has developed proposed pay level definitions and pay scales. However, due to budget challenges and constraints resulting from COVID-19, the committee and its proposals are currently on hold. (as of June 2020)
How do I access and submit my timesheet?
How do I submit a late timesheet?
If you missed the deadline for submitting your timeline via Inside F&M, you will need to complete a paper timesheet that will need to be signed by your supervisor and submitted to email@example.com. The paper timesheet and additional instructions can be found here.
When do I get paid?Students are paid two weeks after the last day of a pay period. Pay periods begin on a Sunday and end 13 days later, on a Saturday. Timesheets are due the following Monday. For example, if you worked Sunday, 8/30/2020 - Saturday, 9/12/2020, your timesheet would be due on Monday, 9/14/2020 and you would receive your pay on Friday, 9/25/2020. Please see the payroll calendars below for details on pay periods, timesheet due dates, and pay dates.The payroll calendar for the Fiscal Year 2021 (July 1, 2020 - June 30, 2021), can be found here.
What do I do if I wasn't paid?There could be several reasons why you were not paid.First, check the payroll calendar/schedule to ensure that you understand when you will be paid for work completed. (Two weeks after the last day in a pay period)Second, after looking at the payroll calendar/schedule, you may find that you missed submitting a timesheet on the due date. If that is the case, you will need to submit a paper timesheet.Third, check your bank account to ensure that your payment has not been deposited (we strongly encourage all students to use direct deposit). If the payment has not been deposited, and you submitted your timesheet on the due date, there could be a discrepancy with your banking account or routing number. Please email firstname.lastname@example.org and email@example.com and we will work with you and your financial institution to determine the problem.If you have opted for a paper paycheck, it will be sent to your college mailbox in the College Center.
How do I access/see my paystub?
Log into Inside F&M and click on the "My Info" tab. Within the Employee Resources box, click on the "Pay Information" link and then select "Pay Stub."
How do I access my W2?Form W-2 is an Internal Revenue Service tax form used in the United States to report wages paid to employees and the taxes withheld from them.You can access your W2 through Inside F&M. Detailed instructions, including screenshots, can be found here.
Can I work on campus if I am a part-time student?No. Students must be enrolled in at least 3 credits (full-time course load) per semester in order to be eligible for an on-campus job.
Below are FAQs of incoming students and/or those students not currently working on campus. All student employees MUST complete new hire paperwork before they may begin working. Please see this web page for documents and information.
Are students guaranteed on-campus employment?
Students are not guaranteed a position even if they have been offered Federal Work Study or College Work Option. Students must apply and be hired by a supervisor to be employed. Additionally, students must maintain adequate work performance to retain their positions.
If I have been awarded Federal Work Study or College Work Option, am I required to work on campus?
You are not required to work, but students who do not work will not earn any of the work aid on their Financial Aid package.
I was not awarded Federal Work Study or College Work Option on my financial aid package. Can I work on-campus?
Students who are NOT eligible for work aid have three options for finding employment on campus:
1. Apply for a department-funded position. This will be noted on the job listing on Handshake as “unrestricted.” (use the On-campus search button)
2. Some additional on-campus positions have been granted exceptions to work-aid requirements. These positions are also listed in Handshake as “unrestricted”.
3. Attend a part-time job fair at the end of September to learn about open on-campus and off-campus positions. (Note: The Fall 2020 job fair may be postponed or held online depending on F&M's COVID-19 procedures.)
Students may also refer to this resource document, containing information about local employers and remote opportunities.
How do I find open on-campus positions?
Look on Handshake, our online job resource database accessible through Inside F&M. In addition, the Student Employment Office holds two part-time job fairs each year: one in August (only for work-aided incoming students) and one at the end of September. If you need further assistance, stop by the Student Employment Office in Harwood Commons. (Note: The Fall 2020 job fairs may be postponed or held online depending on F&M's COVID-19 procedures.)
I am an incoming First-Year student. When can I apply for on-campus jobs?Incoming first-year students are given access to Handshake at the beginning of August.
How do I access and search Handshake?
You can access Handshake through Inside F&M>Student Life>Student & Post-Graduate Development (very bottom of the left side column)>Handshake (On-Campus Jobs, Internships, jobs, Resources). Once you are in Handshake, click on the Jobs tab and then the On-campus button.
If you have never used Handshake, you will be prompted to follow the instructions to activate your account.